Finance Clerk IV/ AS1367P / Harrison County

This Position is for a Finance Clerk IV with a public university located in Gulfport, MS. Job Description: Serves as the Purchasing & Inventory Control Clerk, responsible for all aspects of purchasing, procurement and inventory functions in accordance with all college and state regulations; perform and assist the Dean of Business Services in these functions as well as working with other staff college employees completing all necessary administrative duties and responsibilities that are incumbent to the position. Job Duties: General Duties: 1. Adhere to all College policies and procedures. 2. Adhere to State and Federal laws and regulation. 3. Maintain an effective working relationship with college personnel, students and the community. 4. Attend to details and perform at high rate of accuracy. 5. Upgrade skills level and performance through professional development. 6. Assist frontline with helping students by phone or at pay window. Specific Duties: 1. Responsible for campus purchasing functions. 2. Monitor & reconcile all accounts under Business Services. 3. Process purchase requisitions for the campus and related centers to include issuing purchase orders, disbursing to appropriate personnel, and maintaining files on all purchases. Follow-ups with vendors, receiving and inventory as necessary. 4. Review and process requisitions for accuracy and compliance with the state law. 5. Maintain current file on state contracts. 6. Serve as a procurement cardholder and maintain accurate records of all procurement card purchases. 7. Monitor all procurement card purchases: to include review of statements, vouchers, and budgets. 8. Process check requests and maintain accurate records for all submitted check requests. 9. Process all budget changes for approval and assist campus personnel with budget revisions. 10. Obtain quotations for the Dean of Business Services or other campus personnel as required. 11. Assist the Dean of Business Services and other departments in the creation of bid specification. 12. Maintain an accurate file on current bids, single source documents, and quotations. 13. Assist the Accounts Payable department and campus personnel with purchasing issues. 14. Monitor and maintain the records of college inventories, salvage requests, and surplus property. 15. Assist campus personnel in all inventory related functions, to include inventory transfers, surplus, disposal and auditing. 16. Facilitate the annual inventory auditing process for the campus. 17. Assist students, employees, vendors, and guests as a member of the Business Services division. 18. Perform other duties as assigned by Dean of Business Services, Business Office Manager or other supervisor. Mandatory Qualifications: (M1) Minimum of an Associate Degree in business related field from a regionally accredited institution. (M2) Minimum of two years of experience in a business related area. (M3) Experience in the operation of personal computers with proficiency in Internet, Microsoft Windows, Word, Outlook, Excel, and PowerPoint. (M4) Demonstrated strong customer service skills. (M5) Experience in handling money, making deposits and reconciling bank statements. Desirable Qualifications: (D1) Bachelor's Degree. (D2) Prior experience working in a Purchasing and Inventory. (D3) Experience using Banner Software and/or comparable electronic data system. (D4) Experience in multi-task environment. (D5) Prior experience working in a community college setting. (D6) Previous experience working with inventory software. EEO/Compliance: Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address [email protected]. The College: The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS. State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.