Office Coordinator, VIII

Position Summary: The Office Coordinator will support the Office of the Registrar by overseeing the daily administrative activities of the office.Position Responsibilities: * Coordinate the daily operations of the Registrar's office, including the coordination and execution of duties of support staff * Prioritize, distribute, and review the work of the support staff, including: * Processing all forms through our student information system * This includes but is not limited to registration forms * Changes of major * Grade changes * Leaves of absence and withdrawals * Name changes * Answering phones, providing basic information with screening and routing of calls * Assisting with all in person inquiries * Responding to emails in the shared campus registrar inbox as well as personal inbox in a timely fashion * Maintaining student records in our student information system and student transcripts * Processing incoming transcripts and performing credit evaluations * Scanning documents and student files to our document imaging system * Processing transcript requests and checks for financial clearance * Coordinating with other campus registrar offices to process degree and enrollment verifications through the National Student Clearinghouse * Processing licensure forms, certifications, loan deferment letters, and other special student requests * Posting grades onto student records * Posting degrees awarded and issuing letters of rejection * Setting up appointments for Assistant, Associate, and University Registrars, as required * Assisting the Assistant, Associate, and University Registrars with data entry tasks as assigned * Conducting research and preparing reports for the Registrar and Dean's Office * Preparing correspondence, as needed, for the supervisor * The person in this role will provide guidance to other clerical staff members regarding job functions and questions the staff may have * Train on office and University policies and procedures * Ensure that the department/division receives the administrative support required to meet its commitments and responsibilities * Maintain calendars, make travel arrangements, and update pending commitments and appointments * Assist faculty/supervisor with administrative requirements * Maintain office correspondence and reply to inquiries * Responses must be made in a timely manner, and urgent matters must be brought to the attention of senior management * Confirm that the appropriate resources are available, which are needed by the faculty member * Maintain complex databases * Responsible for staff timekeeping * Position is located primarily at Wilf campus, but may have occasional deployment to the other Registrar offices located at Brookdale, Beren, or Resnick campuses * Perform other related duties as assignedExperience & Educational Background: * Bachelor's degree * 3-5 years of administrative experience are required * Equivalent combination of education and experience will also be consideredExperience & Educational Background: * Bachelor's degree * 3-5 years of administrative experience are required * Equivalent combination of education and experience will also be consideredSkills & Competencies: * Must possess strong knowledge of Microsoft Word, Excel, and PowerPoint * May use other Microsoft programs as assigned * Ability to quickly learn and become proficient in new software and technology is essential * Must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs * Must have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient * A high level of professionalism and confidentiality is crucial to this role * Must demonstrate good judgment, initiative, and attention to detai