Billing Analyst/Office Manager

Description

We are seeking a detail-oriented and highly organized Billing & Administrative Coordinator to join our growing construction/service team in the Trevose, PA area. This role is ideal for a professional who thrives in a fast-paced environment and has experience supporting billing operations, order processing, contract compliance, and administrative coordination.

The ideal candidate will play a key role in ensuring customer purchase orders align with contract terms, invoices are accurate and timely, and all supporting documentation is maintained with precision. This position requires strong communication skills, a high level of accuracy, and the ability to collaborate effectively with both internal stakeholders and customers.

Key Responsibilities

• Partner with the Senior Manager and Regional CFO to ensure customer purchase orders align with signed contract terms

• Maintain complete and organized documentation for all orders, including approvals, customer-specific instructions, and special requirements

• Compile all supporting documentation needed to secure customer approval for invoices

• Prepare and issue accurate invoices based on processed orders, ensuring customer information, pricing, discounts, and applicable taxes are correctly applied

• Submit and upload invoices into customer billing platforms, including systems such as Ariba, and maintain current billing records

• Review and cross-check invoice details against purchase orders and contract terms to identify and resolve discrepancies

• Ensure invoices comply with applicable tax requirements and internal company billing policies

• Communicate with customers regarding special billing requests, including split invoicing, advance payments, and other account-specific needs

• Provide administrative support related to billing, documentation, and order processing activities

• Assist with problem resolution involving billing, order entry, shipping documentation, and customer requirements

Requirements

Qualifications

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a related field

• Minimum of 3 years of relevant experience in executive administration, order processing, billing, shipping documentation, or accounts receivable

• Experience working in ERP systems such as SAP S/4HANA Public Cloud, Oracle, or similar order-to-cash platforms

• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP, and related functions

• Strong understanding of invoicing procedures, taxation, and revenue recognition principles

• Familiarity with shipping and order documentation such as Delivery Notes, Packing Lists, and Commercial Invoices

• Knowledge of financial regulations, tax compliance, and billing controls

• Exceptional attention to detail and commitment to accuracy

• Strong written and verbal communication skills

• Excellent organizational and time management abilities

• Proven problem-solving skills and ability to manage multiple priorities effectively

Preferred Traits

• Experience in a construction, field service, or project-based business environment

• Ability to work independently while also collaborating across departments

• Customer-focused mindset with a proactive approach to issue resolution

• Comfortable working with deadlines and high-volume transactional processes

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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