(NHG LITTLE CREEK) - CONFERENCE ASSISTANT
VIRGINIA BEACH, VAJobSeen 4 days agoSeen in employer's feed 4 days ago
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Job overview
The Conference Assistant coordinates conference-room setup and supplies for activities involving military members, visiting dignitaries, and their guests. The role monitors conferences, supports guests with services such as message taking and copying, processes group reservations, and maintains conference areas, equipment, and inventory. It also uses the Property Management System to access guest information and handles credit-card authorization for room charges.
Skills & qualifications
Skills
Full job description
Title: (NHG LITTLE CREEK) - CONFERENCE ASSISTANT Location: United States-Virginia-Virginia Beach Job Number: 260003WF Job Summary: Coordinates sets up and orders supplies for conferences and special activities of military members visiting dignitaries and their guests. Duties and Responsibilities: Responsible for the set-up of an NHG conference room prior to scheduled activities to ensure all contractual arrangements are met and that all training aids and associated materials table arrangements food beverage stations base information maps etc. are set-up and in good working order. Provides daily updates to front desk staff of conference room usage. Places directional signage noting conference name and provider. Monitors conference in progress to ensure service provided is efficient courteous and correct relative to etiquette military protocol and contractual terms. Troubleshoots unexpected problems related to training aids ventilation and minor emergencies. Makes adjustments to accommodate special situations. During conferences may provide special services such as message taking faxing and or copying documents issuing local maps base information etc. Upon completion of conference ensures clean-up of conference area to include returning furniture to its regular placement storing equipment and training aids clearing food beverage stations and ensuring all dishware and serving trays are clean and properly stored. Ensures that furniture is clean and polished waste is removed and conference area is clean including window sills and floors. Orders receives and issues amenities such as coffee sugar creamers pastries fruits etc. Performs daily inventories to calculate monthly usage for ordering. Performs weekly monthly inventories and submits to the site business office. Ensures all property equipment is in working order available for inspection and records are accurate. May act as designated receiver for APF NAF supplies and property. Conducts monthly quarterly inventory of all supplies and property assigned. Reports damaged stolen equipment immediately and ensures routing maintenance is performed. Ensures repair replacement of equipment as needed. Utilizes the Property Management System PMS to access guest information. Receives requests and processes group reservations 5 or more persons within established guidelines. Secures a credit card for incidental expenses and authorizes the credit card for room charges. Performs other related duties as assigned. Qualifications: Job Summary: Coordinates sets up and orders supplies for conferences and special activities of military members visiting dignitaries and their guests. Duties and Responsibilities: Responsible for the set-up of an NHG conference room prior to scheduled activities to ensure all contractual arrangements are met and that all training aids and associated materials table arrangements food beverage stations base information maps etc. are set-up and in good working order. Provides daily updates to front desk staff of conference room usage. Places directional signage noting conference name and provider. Monitors conference in progress to ensure service provided is efficient courteous and correct relative to etiquette military protocol and contractual terms. Troubleshoots unexpected problems related to training aids ventilation and minor emergencies. Makes adjustments to accommodate special situations. During conferences may provide special services such as message taking faxing and or copying documents issuing local maps base information etc. Upon completion of conference ensures clean-up of conference area to include returning furniture to its regular placement storing equipment and training aids clearing food beverage stations and ensuring all dishware and serving trays are clean and properly stored. Ensures that furniture is clean and polished waste is removed and conference area is clean including window sills and floors. Orders receives and issues amenities such as coffee sugar creamers pastries fruits etc. Performs daily inventories to calculate monthly usage for ordering. Performs weekly monthly inventories and submits to the site business office. Ensures all property equipment is in working order available for inspection and records are accurate. May act as designated receiver for APF NAF supplies and property. Conducts monthly quarterly inventory of all supplies and property assigned. Reports damaged stolen equipment immediately and ensures routing maintenance is performed. Ensures repair replacement of equipment as needed. Utilizes the Property Management System PMS to access guest information. Receives requests and processes group reservations 5 or more persons within established guidelines. Secures a credit card for incidental expenses and authorizes the credit card for room charges. Performs other related duties as assigned.
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