Internal Controls System Specialist

Job Summary: The Internal Controls System Specialist is responsible for evaluating, designing, implementing, and testing internal controls to strengthen the organization’s internal control environment. This role collaborates with cross-functional teams to identify control gaps, assess risks, document business processes, implement effective controls, and drive continuous improvement. The position helps safeguard organizational assets, promote operational efficiency, and support strategic business objectives.

Responsibilities:

• Support the development standardization, and continuous improvement of internal control processes, and methodologies.

• Partner with cross-functional teams to identify areas of risk and design effective control measures through Risk and Self Assessments.

• Collaborate with internal departments to develop & maintain Process Flow Maps, business processes, procedures, and policies.

• Implementation of new regulatory and Internal Control System requirements (Corporate Directives)

• Develop new control process standards and review/maintain existing ones.

• Work closely with cross-functional teams to implement effective controls.

• Coordinate with Corporate Data Security Team to ensure effective controls over ERP and financial systems.

• Drive for automation and continuous improvement to streamline control process.

• Support the transition to a unified ERP environment by evaluating existing controls, identifying gaps, and developing future state control requirements.

• Collaborate with stakeholders to ensure effective controls are incorporated into ERP and financial systems.

• Support the implementation and transition to the new controls reporting tool, including coordinating requirements, documenting control processes, and helping establish standardized reporting and monitoring practices.

• Perform Monitoring Procedures to ensure effectiveness and identify gaps or weaknesses

• Maintain documentation of control deficiencies and remediation plans. Ensure complete and accurate working papers and audit documentation in line with internal standards and external audit expectations.

• Work closely with management in cross-functional teams to communicate findings and support remediation plans.

• Reporting of Compliance topics to parent company.

• Review control testing results and supporting documentation to ensure accuracy, completeness, consistency, and compliance.

• Track testing progress, outstanding items, and key deliverables; proactively communicate delays, risks, and issues to management.

• Standardize testing methodologies and documentation practices to support a consistent future state Internal Controls System program.

• Other duties as assigned.

Required Qualifications:

• Bachelors degree or higher in Accounting, Finance or related field or relevant experience

• 3+ years experience in internal audit, compliance, or risk management

• Strong knowledge and experience with balance sheet account reconciliations, including prepaid expenses, fixed assets, cash and liabilities, payroll, construction background a plus

• Strong analytical skills and the ability to identify discrepancies, evaluate risks, and recommend practical solutions

• High ethical standards and attention to detail

• Ability to collaborate with cross functional teams, coordinating deliverables, and manage competing priorities

• Willingness and ability to learn the organization’s internal control framework, control testing methodologies, and ERP environment

• Knowledge of Current Accounting Standards (GAAP & IFRS)

• Proficiency in Word, Outlook, Excel, and Visio

Preferred Qualifications:

• 4+ years experience in an accounting leadership position, reviewing others’ work, such as balance sheet account analysis, and educating teams on proper controls

• Experience with project accounting, financial reporting, reconciliations, and evaluating financial processes

• Experience mentoring colleagues, reviewing work, and coordinating team deliverables

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

• Working Hours: This position generally works Monday- Friday

• Travel Requirements: Less than 10% if necessary

• Benefits:

• Medical

• Dental

• Vision

• Flexible Spending Accounts

• 401K w/ company match

• Life/AD&D/LTD

• Paid Vacation/Sick/Holidays

• Employee Assistance Program

• Pet Insurance

Pay Range

$85,000.00 - $95,000.00

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.