Program Supervisor of Educational Data

LOCATION: Educational Support Services – 900 Watervliet-Shaker Road

BASIC FUNCTION:

This highly technical work involves oversight of the collection, validation, analysis, reporting, and security of student, staff, and programmatic data for BOCES and its component districts. Under the general supervision of the Deputy Director of Educational Support Services, the incumbent ensures compliance with New York State Education Department (NYSED) reporting requirements and supports data-driven decision-making focused on professional development and school improvement across instructional and operational systems. The incumbent oversees the work of employees who maintain various student data management systems by providing guidance and support. Does related work as required.

RESPONSIBILITIES:

• Oversees and coordinates BOCES data management services, taking primary responsibility for submission of all student and staff reporting to ensure collection, accuracy and timeliness for NYSED, RICs, and state/federal agencies.

• Provides training and first-line support for instructional and administrative staff on maintenance of school/student information database, reporting and all other applicable functions.

• Works with administration to create and execute data-driven professional development plans focused on school improvement and accountability.

• Leads the transition of student data systems, collaborating with the appropriate BOCES administrators to migrate all relevant data into the applicable student information systems.

• Ensures compliance with data governance and privacy laws (FERPA), working directly with program directors and district counsel to ensure mandated reporting for DASA, SSEC, and Corporal Punishment.

• Executes critical data collections and audits, including but not limited to the CRDC, BOCES Report Card, and quarterly quality audits to maintain high data integrity.

• Serves as the primary liaison between BOCES, component districts, RICs, and NYSED for all data reporting, systems, and accountability-related processes (including Medicaid).

• Develops and implements standardized procedures for consistent data collection and reporting practices across all programs and districts.

• Drives data-informed leadership by preparing reports for administrators.

• Participates in the Instructional Technology Committee, Professional Development Committee and strategic planning.

• Develops and facilitates professional development for district and BOCES staff regarding data systems, privacy protocols, school accountability and reporting tools.

• Attends and contributes to local, regional and Statewide committees and professional associations.

• Performs all related duties as required.

• Thorough knowledge of data governance frameworks, school improvement metrics, and the strategic application of longitudinal data to enhance instructional outcomes and professional learning.

• Thorough knowledge of data analytics and reporting systems used to evaluate program effectiveness, monitor student achievement trends, and support evidence-based decision-making.

• Thorough knowledge of the laws, rules and regulations governing New York State school districts relating to data reporting standards and accountability protocols.

• Good knowledge of standard office practices and equipment.

• Ability to synthesize complex data into clear, actionable insights and communicate these findings effectively to boards, administrators, and diverse educational stakeholders.

• Ability to develop data driven strategies and deliver trainings across multiple programs.

• Ability to form and maintain effective working relationships with others.

• Ability to maintain records and prepare written and statistical reports clearly and concisely.

• Ability to lead and oversee the work of others.

• Ability to communicate effectively both orally and in writing.

Job Qualifications

Graduation from an accredited college or university with at least a Bachelor’s degree in education, information systems, data analytics or a closely related field and five (5) years of experience working with and/or maintaining student data management systems.

The selected applicant will be subject to a fingerprint-supported criminal history background check in accordance with SAVE Legislation effective July 1, 2001.

Vacancies are filled by a certified list provided by Albany County Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Albany County to obtain a permanent appointment.

Civil Service Title: Program Supervisor of Educational Data

Job Number: 2027-99A