Event Coordinator

Description

We are looking for a Marketing Assistant with relevant experience to support a busy events and exhibitions venue on a contract-to-permanent basis. This position combines office coordination, client communication, and event-related administrative support, with a strong focus on wedding and venue planning activities. The person in this role will help keep schedules, records, payments, and vendor documentation organized while creating a welcoming experience for clients throughout the planning process. This assignment offers the chance to contribute during a high-volume season and may lead to longer-term opportunities.

Responsibilities:

• Welcome clients and respond to incoming calls and inquiries with professionalism, warmth, and accurate information.

• Maintain event files, update client records in the company management system, and ensure all planning details are entered correctly.

• Meet with clients to review timelines, answer questions, and support the coordination of wedding and venue plans.

• Track upcoming milestones such as planning check-ins and payment due dates, then send reminders to keep each event on schedule.

• Collect, verify, and organize required paperwork from clients and vendors to ensure complete event documentation.

• Prepare final planning materials, including event layouts and diagrams, to support smooth execution for each booked occasion.

• Coordinate closely with office staff and sales team members to manage the event calendar and balance changing priorities during peak periods.

• Provide administrative and light sales support by assisting with venue-related questions and helping create a positive client experience that encourages bookings.

Requirements • Previous experience in administrative support, office coordination, hospitality, events, or a related customer-facing environment.

• Strong organizational skills with the ability to manage multiple event details, deadlines, and documents at the same time.

• Clear and effective communication skills, both over the phone and in person.

• Accuracy in data entry and confidence working with scheduling, payment, or client tracking systems.

• Ability to interact comfortably with clients, vendors, and internal team members in a fast-paced setting.

• Detail-oriented approach to handling contracts, vendor records, payment follow-up, and event logistics.

• Flexible availability to support a schedule aligned with business needs, ideally including Tuesday through Saturday during busy seasons.

• A positive, engaging personality with the composure to remain effective during high-volume event periods. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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