STRATEGIC SOLUTIONS UNLIMITED INC logo

Contracts Administrator/ IDIQ Manager

STRATEGIC SOLUTIONS UNLIMITED INC

Remote · USFull-timeSeen 3 days agoSeen in employer's feed 3 days ago

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At a glance

Compensation
No compensation found
Location
Remote · US
Schedule
Full-time
Work Authorization
Not specified

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Job overview

Strategic Solutions Unlimited is seeking a Contracts Administrator / IDIQ Manager to administer its federal contracts portfolio, with a focus on GSA Schedules, IDIQ vehicles, OTAs, and partner portals. The role supports contract compliance, task order and proposal activity, contract performance, and coordination with finance and operations. It also works with internal stakeholders and external partners to meet contractual and regulatory obligations.

Skills & qualifications

RequiredNice to have

Skills

GSA Schedule AdministrationFederal Contract AdministrationIDIQ ManagementGWAC ManagementBPA ManagementOther Transaction AgreementsFARDFARSFederal ProcurementProposal SupportSAM PortalsGSA EModGSA AdvantageMicrosoft WordMicrosoft ExcelAttention to DetailOrganizationPrioritizationWritten CommunicationVerbal CommunicationCollaborationVendor Portal ManagementIDIQ Management PlatformsCMMCNIST 800-171Export ControlCybersecurityCUI Requirements

Qualifications

Bachelor's in Business or RelatedEquivalent Relevant Experience5+ Years Federal Contract ExperienceNCMA Certification or SimilarGSA Schedule Management Training

Benefits

401(k) Match
Paid Time Off
Medical Insurance

Full job description

  • Full Time - Remote - Posted 3 weeks ago Strategic Solutions Unlimited, Inc. (SSU) is a defense industry-based company, that is veteran owned and operated by military-minded professionals with decades of special operations and intelligence experience, focused on enabling the warfighter, or servicing government organizations and the commercial sector. Domestically or internationally, SSU provides a large business experience as a Service-Disabled Veteran-Owned Small Business (SDVOSB). SSU is currently seeking a highly motivated and detail-oriented Contracts Administrator / IDIQ Manager who is responsible for the full lifecycle administration of SSUs federal contracts portfolio, with primary focus on GSA Schedules, major IDIQ vehicles (e.g., MDA SHIELD and similar DoW/IC IDIQs), Other Transaction Agreements (OTAs), and interfaces with large prime vendor/partner portals. The position ensures that all contract activities are compliant, timely, and aligned with SSUs growth and operational objectives in the defense industrial base. Duties and Responsibilities: GSA SCHEDULE MANAGEMENT AND COMPLIANCE - Lead daytoday administration of SSUs GSA Schedule(s), including new offers, contract modifications (scope, pricing, terms and conditions), SIN management, and contract extensions. - Serve as the primary owner for ensuring ongoing GSA contract compliance, including pricing integrity, commercial sales practices, Basis of Award monitoring, and proper disclosures. - Manage required GSA reporting, including sales reporting, Industrial Funding Fee (IFF) remittance, and responses to data calls and audits. IDIQ / GWAC / BPA VEHICLE MANAGEMENT - Manage the full lifecycle of assigned IDIQ/GWAC/BPA vehicles (e.g., MDA SHIELD and similar multiaward contracts) from award/onramp through task order closeout. - Maintain and interpret ordering guides, contract ceilings, CLIN structures, and contractspecific rules/procedures for task order competitions. - Track task order pipelines, awards, funding levels, and key milestones, providing visibility to leadership and program managers. OTA AND SPECIALIZED AGREEMENT ADMINISTRATION - Administer Other Transaction Agreements (OTAs) and OTAbased projects where SSU participates as prime or subcontractor. - Monitor OTA deliverables, milestones, modifications, and closeout documentation. PRIME PARTNER / VENDOR PORTAL MANAGEMENT - Serve as the contracts focal point for largeprime vendor/partner portals and IDIQ management systems. - Oversee registration, profile maintenance, and qualification/compliance data within partner portals. - Monitor portals for relevant opportunities, coordinate with BD on opportunity vetting, and ensure opportunity/response data is accurate and current. PROPOSAL AND TASK ORDER SUPPORT - Support proposal efforts for task orders under GSA, SHIELD, and other IDIQ/OTA vehicles, including review of solicitations, amendments, and QandA. - Develop and maintain compliance matrices for contract/solicitation requirements and flow down relevant provisions to internal stakeholders and teaming partners. - Prepare and/or review contractual sections of proposals, including representations and certifications, exceptions, and contractrelated narratives. CONTRACT ADMINISTRATION AND PERFORMANCE SUPPORT - Maintain accurate and complete contract files (electronic and/or physical) to support audits, internal reviews, and CPSRreadiness. - Track key contract dates (options, POP, funding, deliverable due dates) and notify relevant stakeholders in advance. - Support program managers on funding, modifications, deliverables, and reporting obligations, ensuring contractual requirements are understood and met. COMPLIANCE WITH REGULATIONS AND COMPANY POLICIES - Ensure adherence to applicable regulations, including FAR, DFARS, agency supplements, and GSA rules, as well as SSUs internal policies and procedures.
  • Support compliance with small business regulations and obligations (e.g., limitations on subcontracting, subcontracting plans when applicable, and related reporting). - Coordinate with security, IT, and leadership regarding contractdriven requirements (e.g., CUI handling, cybersecurity, export control) as needed. COORDINATION WITH FINANCE AND OPERATIONS - Coordinate with finance/accounting on funding profiles, billing terms, and invoicing requirements. - Provide contractrelated input for pricing, cost/price narratives, and basic cost/price analysis when requested. - Support closeout of contracts and task orders by confirming final invoices, deliverables, and administrative actions. Qualifications: - Bachelors degree in Business, Finance, Public Administration, or a related field; or equivalent directly relevant experience. - 5 years of progressive experience in federal contract administration and/or contract management with a defense or federal contractor. - Demonstrated, handson experience administering GSA Multiple Award Schedules (e.g., MAS for professional or technical services), including offers, modifications, pricing maintenance, and reporting. - Experience managing IDIQ/GWAC/BPA contracts and task orders (preferably DoD, MDA, or ICrelated), including opportunity tracking, award setup, and closeout. - Familiarity with Other Transaction Agreements and OTAlike instruments in a defense or federal RandD/prototyping environment. - Solid working knowledge of the FAR, DFARS, common contract types (FFP, TandM/LH, CR, IDIQ), and standard federal procurement practices. - Experience supporting proposal efforts for federal contracts, especially IDIQ task orders, including solicitation review and preparation of contractrelated proposal content. - Proficiency with common federal and GSA systems (e.g., SAMrelated portals, GSA eMod/GSA Advantage or similar) and strong skills in Microsoft Word and Excel. - Strong attention to detail, excellent organization, and the ability to manage multiple priorities and deadlines in a fastpaced environment. - Effective written and verbal communication skills and the ability to collaborate with BD, program managers, executives, and external partners. Preferred Qualifications - Experience working with large primes vendor/partner portals and IDIQ management platforms. - Professional training or certifications related to contract management or GSA Schedules (e.g., NCMA certifications, GSA schedule management programs, or similar). - Familiarity with CMMC/NIST 800171, export control, and cybersecurity/CUI requirements as they relate to defense contracts. Benefits include: - 401K Matching - PTO and Holiday - Full Medical Insurance - Referral Bonus Program If you are seeking a highly rewarding and challenging position that allows you to make a positive impact, we encourage you to apply or submit your resume/CV to [email protected]. SSU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and wil

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