Grant Administrator

Description We are looking for a Grant Administrator to support the coordination of grant and contract activities for a team based in Seattle, Washington. This is a Long-term Contract position focused on maintaining accurate records, supporting proposal submissions, and helping ensure award and reporting activities stay on schedule. The ideal candidate is organized, detail-oriented, and comfortable managing multiple deadlines while working collaboratively across teams.

Responsibilities:

• Coordinate proposal setup activities by recording internal submission timelines, organizing communication channels, and notifying relevant stakeholders of next steps.

• Review proposal components to determine whether subrecipient participation is involved, monitor incoming documentation, and follow up to collect missing items before deadlines.

• Maintain orderly proposal files by saving materials in the correct folders and applying established document naming standards.

• Update opportunity records after submission by changing status details, recording final submission dates, and entering available submission information accurately.

• Support award setup by reviewing required record fields for completeness, confirming key award details, and adding assigned program codes once provided by Finance.

• Manage executed grant and contract documents by filing finalized agreements appropriately and coordinating signature routing when requested.

• Track reporting obligations tied to applicable agreements, remind program teams of upcoming due dates, and confirm completed reports are submitted and archived properly.

• Assess grants and contracts file structures over time and recommend practical improvements that strengthen consistency, organization, and ease of access.

• Contribute to process improvement efforts by adopting new tools, technology, and AI-enabled resources that help the team work more efficiently. Requirements • Demonstrated ability to manage follow-up tasks independently and bring assignments to completion without close supervision.

• Strong attention to detail with a consistent focus on accuracy, completeness, and quality control in documentation.

• Proven ability to balance multiple deadlines, organize competing priorities, and raise concerns early when issues may affect timelines.

• Comfortable asking questions, learning unfamiliar processes, and seeking guidance when needed to move work forward effectively.

• Collaborative and service-oriented approach with the ability to work productively across internal teams.

• Experience handling document organization, records maintenance, or contract and grant-related administrative support.

• Proficiency with Google Drive and other digital tools used for document tracking, file management, and team coordination.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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