Payroll Supervisor/Manager

Description Payroll processing

• Manage and process weekly payroll in ADP Workforce Now from time collection through final approval and funding.

• Calculate and enter technician commissions, spiffs, bonuses, incentive pay and other variable earnings accurately and on deadline.

• Process off-cycle payments, final paychecks, retro pay, adjustments and manual checks in line with California final pay timing rules.

• Administer deductions, garnishments, child support orders, levies and benefit deductions.

• Reconcile payroll registers and partner with Accounting on journal entries, accruals and general ledger reconciliation.

Timekeeping (ADP Workforce Manager)

• Serve as system owner for ADP Workforce Manager, including pay rules, pay codes, schedules, accrual policies and employee and manager setup.

• Review timecards each cycle for missed punches, exceptions, meal and rest break compliance, overtime and double time.

• Train and support managers and employees on clock-in, timecard approval and PTO request workflows.

• Troubleshoot integration issues between Workforce Manager and Workforce Now so time imports cleanly into payroll.

Compliance and reporting

• Ensure compliance with federal, California and local wage and hour laws, including overtime, regular rate of pay, meal and rest premiums, paid sick leave and wage statement requirements.

• Oversee quarterly and year-end processes with ADP, including W-2s, tax filings review and reconciliation.

• Prepare payroll reports for leadership, audits, workers' compensation, 401(k) and benefits carriers.

• Maintain clear, documented payroll policies, procedures and internal controls.

Leadership and partnership

• Supervise, train and develop payroll and timekeeping team members, and act as escalation point for employee pay questions.

• Partner with the Director of Human Resources on process improvements, system optimization and new policy rollout.

• Coordinate with HR on new hires, terminations, pay changes and transfers so payroll data stays accurate.

• Identify opportunities to automate and streamline payroll and timekeeping workflows.

Required qualifications

• 5+ years of progressive payroll experience, including at least 2 years in a lead or supervisory role.

• Hands-on, recent experience processing payroll in ADP Workforce Now (required).

• Hands-on experience administering timekeeping in ADP Workforce Manager, including pay rules, accruals and timecard management (required).

• Multi-state or California payroll experience with strong working knowledge of California wage and hour law.

• Experience processing payroll for a high volume of hourly, non-exempt employees, including overtime and commission or incentive pay.

• Advanced Excel skills, including VLOOKUP/XLOOKUP, pivot tables and reconciliations.

• High attention to detail, sound judgment with confidential information, and the ability to meet firm deadlines.

• Clear, friendly communication skills with employees at every level, from field technicians to leadership.

• Ability to work onsite in Brea, CA, Monday through Friday.

Preferred qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) through PayrollOrg.

• Bachelor's degree in Accounting, Finance, Business, Human Resources or a related field.

• Experience in home services, construction, HVAC, plumbing or another field-service trade.

• Experience implementing or optimizing ADP W Requirements Full Cycle Payroll, ADP Workforce Now, bi-Monthly Payroll

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