Administrative Coordinator

Job Description -- Administrative Coordinator Reports To: Plant Operations Manager Job Summary The Administrative Coordinator provides administrative support for both Highway Safety and Ohio Galvanizing. This position is responsible for a variety of accounting, customer service, shipping and receiving, scheduling, and receptionist functions that support the daily operations of both facilities. The successful candidate must be highly organized, detail-oriented, and capable of managing multiple priorities while delivering excellent customer service in a fast-paced manufacturing environment. Essential Duties and Responsibilities Ohio Galvanizing • Answer, screen, and direct incoming telephone calls. • Welcome and assist truck drivers, delivery personnel, vendors, customers, and visitors. • Maintain office supply inventory and coordinate office equipment maintenance as needed. • Perform Accounts Receivable functions, including: • Prepare and distribute customer invoices. • Maintain Accounts Receivable aging reports. • Process ACH and check deposits. • Apply customer payments and maintain accurate customer account records. • Create and invoice all Nucor and Custom orders. • Serve as the primary administrative point of contact for Nucor transactions and communications. • Complete month-end administrative responsibilities, including: • Report Nucor black inventory. • Process Highway Safety intercompany invoices. • Update pricing within Sage. • Generate month-end reports. • Provide backup support for the Sales Account Manager and Shipping Coordinator. • Maintain organized electronic and paper filing systems. • Assist with special projects and other administrative duties as assigned. Highway Safety • Prepare and process daily shipping and receiving documentation. • Print and assemble Bills of Lading (BOLs), shipping tags, pick sheets, sales orders, invoices, and related shipping documents. • Email and electronically file completed shipping documentation to the Corporate Team. • Maintain and update production, shipping, and operational spreadsheets. • Monitor the shipping schedule to ensure all paperwork is prepared prior to scheduled customer pickups. • Communicate daily with the sales team, customers, freight brokers, and carriers regarding shipment status and scheduling. Procedure No. Administrative Coordinator Original Date: 10/25/2024 Revision Date: 8/10/2026 • Provide administrative support to shipping and receiving operations. • Cross-train to provide departmental backup coverage as needed. • Manage CT sales orders and transfers to ensure required products are produced, transferred, invoiced, and available to meet scheduled ship dates. • Monitor inventory and production levels to support timely shipments to CT. Minimum Qualifications • High school diploma or equivalent required. • Two (2) or more years of administrative experience preferred. • Manufacturing or industrial office experience preferred. • Experience with Microsoft Office applications required. • Experience with Sage or similar ERP software preferred. • Equivalent combinations of education and relevant work experience may be considered. • Knowledge, Skills, and Abilities • Strong organizational and time management skills. • Excellent verbal and written communication skills. • Strong customer service skills. • High degree of accuracy and attention to detail. • Basic accounting and general math skills. • Proficient in Microsoft Office (Word, Excel, Outlook). • Ability to learn and effectively use Sage and other business software. • Ability to prioritize multiple tasks and meet deadlines. • Ability to work independently with minimal supervision.