Administrative Specialist 2

NY HELPS No

55-b/c Eligible No

Agency State Police, Division of

Title Administrative Specialist 2

Occupational Category Other Professional Careers

Salary Grade 23

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $90582 to $114585 Annually

Employment Type Full-Time

Appointment Type Permanent

Internship No

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rensselaer

Street Address New York State Intelligence Center (NYSIC)

City East Greenbush

State NY

Zip Code 12061

Duties Description Directly reports to and supports the work of the NYSIC Command funding and project manager (Program Associate- Strategic Information Sharing).Supervises the Administrative Specialist 1 assigned to the NYSIC Command funding and project manager.Coordinates and collaborates with appropriate NYSIC supervisory personnel and the Administrative Specialist 1 to drafting budget plans as directed.Develops new initiative project plans in coordination with relevant NYSIC supervisors as directed. Writes the justifications for new proposed initiatives and each projected expense.Reviews and edits procurement and technology request paperwork prior to their submission by the Administrative Specialist 1.Responds to inquiries from financial administrators and contract specialists.Supervises the update and maintenance of financial records to monitor and control expenditures. Reviews all supporting procurement documentation to ensure it is complete, approved, and submitted timely to Division Finance. Provides monthly written reports to NYSIC Command on the spend down, and remaining balances of all grant and special initiative funding.Supervises the collection of necessary data, compilation and submission of federal grant performance reports by the required deadlines and other special initiative funding progress reports as directed.Submits to federal grant management specialists requests for funding eligibility determinations, including compilation of the necessary documentation submitted in support of the request.Coordinates with Division Planning, Research and Development Unit regarding the preparation of new grant applications supporting NYSIC operations – identifies the required information/data, directs and then supervises the gathering of that information and data to complete the application by required deadlines.Supervises the procurement of goods and services.•Directs the work of the Administrative Specialist 1 who will obtain quotes for goods and services.•Reviews and forwards for NYSIC Command review and approval all procurement and technology request paperwork.Coordinates with and provides all information and logistical support to Division Finance Contract Specialists when it has been identified that NYSIC proposed procurements require Contract Specialist expertise.Coordinates with Division Finance, appropriate NYSIC supervisory personnel to gather the necessary information and to write Contract Reporter ads, Requests for Proposals, Invitations for Bids, Contract Reporter Exemption Requests.Coordinates with the Administrative Specialist 1 to conduct analyses of proposed goods and services, and meets with vendors and contractors to discuss potential purchases, and to prepare and submit Request for Quote documentation for approval.Ensures the NYSIC software licensing and specialty services, and new agency contracts are obtaining appropriate approvals in a timely manner. This includes ensuring renewal approvals are obtained before the service period lapses. Identifies the operational need to support and coordinate installation of equipment and newly acquired technologies, and works with vendors to propose long-term maintenance and enterprise licensing contracts.Provides support as directed to implement NYSIC initiatives such as the license plate reader project, the counter unmanned aerial systems project, and other special initiatives as they arise. Other duties as assigned.

Minimum Qualifications A Bachelor’s degree AND at least three (3) years’ demonstrated experience relating to any of the duties listed above.Preferred qualificationsAdditional consideration may be given to those with a degree in public safety, homeland security, public budgeting, accounting, or financial management.At least two (2) years of demonstrated experience in New York State government financial management, government procurement (federal, state, or local government), or non-profit grant and/or financial management.Demonstrated experience managing funding or procurement relating to federal grant programs.Demonstrated experience with federal grant proposal development, grant writing, and grant budgeting.Strong working knowledge of funding management and NYS procurement rules, procurement and funding ethics.Minimum qualifications must be met by the closing date of the posting.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or [email protected].

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address [email protected]

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on Applying Kindly submit a cover letter, complete resume and transcripts via Email to [email protected] in the Subject line: Admin Spec 2Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.