Administrative Coordinator

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a leading non-profit organization, is seeking a Temporary Administrative Coordinator to join their team. This role will last for ~1-2 months, with the potential to extend as needed and requires this person to be on site 5 days a week from 8:30am-4:30pm. The role pays up to $24/hr and is a great opportunity for someone that has a passion for mission driven work. Essential Duties and Responsibilities: The essential duties of the Administrative Coordinator include but are not limited to the following activities: Handle routine administrative tasks such as filing, scanning, data entry, and document management Manage shared calendars, schedule meetings, and arrange logistics as directed Assist with purchasing paperwork, invoice tracking, and routine expense documentation Support onboarding logistics (paperwork collection, scheduling trainings, badge requests) Answer emails and phone inquiries related to food service administration Maintain organized physical and electronic filing systems Assist with preparing standard reports and forms using established templates Support kitchen administration with routine coordination tasks Perform general office support functions as assigned Enter and receive invoices into Accounts Payable system Order supplies for office Maintain office organization Conduct research into potential new customers and assist in outreach Track receivables, communicating with clients to facilitate payments Format menus, flyers, and promotional materials Work with the Executive Assistant to facilitate New Hires and HR status changes Create materials for meetings with executives of Project Renewal Maintain social media presence with regular posts on Facebook & Instagram Qualifications: Bachelor's degree or equivalent experience. 3+ years of administrative experience. 2+ years of food services and/or catering experience. Superb organizational skills and strong administrative background. Highly reliable, detail-oriented, and resourceful team player. Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment. Initiative to take on assignments with minimal supervision. Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), Quickbooks, and social media. Knowledge of POS (toast) and expense tracking software (XtraChef) a plus Strong sales and communication skills - verbal and written Strong knowledge of and skills in social media Ability to work with team members and coordinate between teamsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever