Division Administrative Manager, College of Pharmacy

Financial Management and Budget OversightOversees division financial operations, including budget monitoring, reconciliation, forecasting, and reporting across UT Austin and UT Health San Antonio. Administers procurement cards; processes purchases, reimbursements, travel, and entertainment expenses; manages pass-through between UT system campuses, faculty, VA adjunct, and project accounts; and supports IT and AV budget activities as needed.Administrative Leadership and Personnel ManagementProvides leadership and supervision for administrative staff and student employees, including hiring, training, evaluation, and scheduling. Establishes administrative workflows and internal controls; serves as HR liaison for staff matters; leads staff meetings; approves time and leave; records and distributes administrative meeting minutes; and serves as division emergency contact.Faculty, Staff, and Learner Appointments and RecordsCoordinates recruitment logistics and administrative support for faculty and staff searches. Processes appointments, reappointments, promotions, separations, and onboarding for faculty, staff, graduate students, residents, and volunteers, including I-9 processing, Workday/PeopleSoft entries, and access credentials. Maintains confidential personnel records and division directories.Facilities, Space, and Operations ManagementManages daily administrative operations for division facilities across campuses. Coordinates classroom, meeting, and event scheduling; oversees maintenance and space-related requests; ensures safety and compliance of instructional and meeting spaces; manages access credentials and signage; and conducts annual and ongoing property inventories, including surplus and removal processes.Procurement, Contracts, and Vendor RelationsServes as primary liaison with external vendors; coordinates vendor setup; prepares and manages service agreements and renewals; supports faculty purchasing of equipment, lab supplies, and instructional materials; and oversees ordering, receiving, tracking, and documentation of equipment and supplies.Events, Communications, and Special ProjectsCoordinates division events, orientations, meetings, and special initiatives. Manages travel logistics for faculty, staff, students, residents, and interview candidates; supports search committee travel and reimbursements; participates in administrative meetings; supports accreditation, reporting, and audit activities; and completes special projects and other duties as assigned.Additional duties as assigned.