Data Management Clerk

Summary This position is in the Washington Headquarters Services, Facilities Services Directorate, Defense Mail Service. It provides mail and correspondence assistance to the Secretary and Deputy Secretary of War, the Executive Secretary, and senior staff. The role directly supports the Mail Management Program for the Office of the Secretary of War, the Joint/Department of War, the Joint Chiefs of Staff, and approximately 150 other organizations, including federal, public, and private entities. Responsibilities Incumbent typical work assignments may include the following: Collects, produces, and analyzes data processed during daily operations to recommend performance enhancements and propose solutions for service deficiencies. Prepares written guidance for data management staff, processes documents and reports according to established procedures, and enters information into an automated database. Assists in developing recommendations for system upgrades, identifies and implements process improvements, and tracks the progress of system activities and evaluations. Prepares and monitors reports and guidelines, performs qualitative and quantitative research, and analyzes data trends to recommend changes in program policy or procedure. Compiles, assembles, and classifies statistics from source materials, verifies the authenticity of the data, and provides analysis and solutions to meet operational needs. Requirements Conditions of Employment Qualifications In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-06 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-05 in the Federal Service (experience may have been gained in the private sector) which has given me the knowledge, skills, and abilities to successfully perform the duties related to the position being filled. Specialized experience is defined as:1) reviewing documents for completeness and accuracy; and maintaining records in accordance with established procedures; 2) receiving, processing, and distributing mail or correspondence in an office environment; and 3) Assisting team members by gathering and compiling data for reports or analysis. You may qualify at the GS-07 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-06 in the Federal Service (experience may have been gained in the private sector) which has given me the knowledge, skills, and abilities to successfully perform the duties related to the position being filled. Specialized experience is defined as: 1) collecting and reviewing data for accuracy and completeness; entering information into databases; and compiling statistics or information for reports.; 2) tracking documents, preparing items for dispatch, and using automated systems to manage and monitor the flow of information; and 3) assisting with the review of organizational activities or program operations by gathering relevant information, identifying routine problems or discrepancies, and compiling findings for higher-level review. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages.For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ???????Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume. Education Education cannot be substituted for experience. Additional Information Probationary Periods: As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Interagency Career Transition Assistance Program (ICTAP): This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position; and, (3) submit the appropriate documentation to support your ICTAP eligibility. For more information visit: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reemployed Annuitants: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants (DODI 1400.25, volume 300). http://www.esd.whs.mil/DD/DoD-Issuances/140025/ Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative. Additional vacancies may be filled by this announcement.