Business Operations - Executive Administration

Overview Tecolote is a trusted independent advisor providing consulting, analytics, and digital solutions to senior leadership and Federal government executives supporting the National Security mission. We are looking for motivated teammates who thrive in fast paced, dynamic settings and can help our customers tackle some of their most pressing challenges. At Tecolote, we're committed to the success of our employees. We believe that a challenging environment and an enthusiastic culture, coupled with a comprehensive benefits package allow our employees to reach their full potential and attain their professional goals. Responsibilities Serve as the lead administrative professional supporting Mission Integration leadership and staff. Manage, track, and coordinate organizational actions utilizing TMT and ETMS, ensuring timely responses and closure of taskers. Monitor task status, suspense dates, and action officer inputs; provide regular status updates and executive-level reports. Coordinate leadership calendars, meetings, conferences, and special events. Prepare, review, and maintain correspondence, reports, briefing materials, meeting minutes, and executive communications. Coordinate and process official travel arrangements through DTS, including authorizations, vouchers, and travel reconciliation. Develop and maintain tracking systems, dashboards, and metrics to support organizational performance and leadership decision-making. Facilitate internal and external communications across government, military, and contractor organizations. Support staff synchronization efforts, meeting preparation, agenda development, and action item tracking. Maintain organizational records, files, and administrative documentation in accordance with applicable policies and procedures. Provide recommendations to improve administrative processes, workflow efficiency, and organizational effectiveness. Support special projects, inspections, audits, and data calls as required. Skills Required The ideal candidate possesses extensive experience supporting senior military, civilian, and contractor leadership within the Department of Defense (DoD), with demonstrated expertise in USSF operations, Task Management Tool (TMT)/Enterprise Task Management Software (ETMS), Defense Travel System (DTS), and Microsoft Office applications. This position supports critical Mission Integration activities and requires a highly organized professional capable of enabling leadership effectiveness, improving administrative efficiency, and ensuring successful execution of organizational priorities. Demonstrated experience supporting Department of Defense, United States Air Force, or United States Space Force organizations. Experience utilizing TMT and/or ETMS for task management and executive action tracking. Experience processing travel through the Defense Travel System (DTS). Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint. Strong organizational, communication, and customer service skills. Experience coordinating actions among multiple stakeholders while managing competing priorities and deadlines. Ability to work independently with minimal supervision in a fast-paced operational environment. Bachelor's Degree (BA/BS) from an accredited institution. Active Secret Security Clearance. Knowledge, Skills, and Abilities Exceptional attention to detail and organizational skills. Strong written and verbal communication abilities. Ability to manage multiple projects simultaneously while meeting strict deadlines. Strong analytical and problem-solving capabilities. Ability to maintain confidentiality and handle sensitive information appropriately. Proven ability to operate effectively in a highly dynamic military and government environment. Desired Qualifications Direct experience supporting USSF Headquarters, Field Comm nds, Deltas, Garrison organizations, or mission partner organizations. Experience supporting senior military officers (O-6 and above), GS-15, SES, or equivalent leadership. Experience developing executive dashboards, metrics, and organizational performance reports. Familiarity with DoD correspondence standards, records management, and administrative policies. Experience utilizing collaboration and knowledge management platforms such as SharePoint and Microsoft Teams. Open until filled Salary Range: $70,000 - $90,000/Year DOE Education High school diploma required. Benefits We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes: Comprehensive health, dental, life, long and short-term disability insurance 100% Company funded Retirement Plans Generous vacation, holiday and sick pay plans Tuition assistance About Tecolote Research Tecolote Research is a private, employee-owned corporation where people are our primary resource. Our investments in technology and training give our employees the tools to ensure our clients are provided the solutions they need, and our very high employee retention rate and stable workforce is an added value to our customers. Apply now to connect with a company that invests in you. View all career opportunities: www.tecolote.com Follow us on social media: LinkedIn | X @TecoloteInc | Facebook [EOE/Disability/Veterans]