Accounting Clerk/Office Coordinator

Position Summary

We are seeking a detail-oriented, organized, and collaborative Accounting Clerk/Office Coordinator to support the day-to-day accounting operations along with supporting or client visits onsite for our manufacturing facility in Clinton Township, Michigan.

This position will have responsibility for accounts payable activities across multiple business entities, including invoice processing, vendor statement reconciliation, payment processing, payment documentation, and AP issue resolution. The position will also provide backup support for accounts receivable, cash receipts, account reconciliations, month-end close, and other accounting projects.

In addition to accounting responsibilities, this role will provide professional front-office support, including answering phones, greeting visitors, supporting client visits onsite, managing mail, and maintaining office and conference room supplies. The successful candidate will be highly organized, comfortable working with deadlines and multiple priorities, and able to communicate effectively with vendors, employees, management, and members of the accounting team.

Primary Duties and Responsibilities

Accounts Payable -

• • Post accounts payable invoices in ERP systems
• • Review and reconcile vendor
• • Monitor, review, and respond to accounts payable emails for all assigned entities.
• • Administrative task related to invoices
• • Track outstanding documentation and follow up with internal departments regarding missing approvals, receipts, purchase orders, or other required documentation.
• • Prepare Payment Proposal Reports for the Plant Controller.
• • Process ACH and manual check payments
• • Match payment remittances with corresponding invoices and maintain accurate payment records.
• • Deposit physical checks using company-approved scanning and deposit software.
• • Assist with credit card payment processing
• • Review credit card receipts and post related accounting entries
• • Review Received Not Invoiced reports and assist with resolution of outstanding items.
• • Research and resolve invoice discrepancies, payment issues, and vendor questions in coordination with the accounting team.
• • Assist with month-end closing activities, including accounts payable and accounts receivable close procedures.
• • Complete required ESG data entry and maintain accurate information
• • Provide backup support for Staff Accountant: accounts receivable, posting receipts, etc.
• • Assist the Plant Controller and accounting team with special projects and other accounting activities as needed.

Office & Administrative Support -

• • Answer and direct incoming phone calls in a professional and courteous manner.
• • Greet and sign in visitors in accordance with company SOPs and visitor requirements.
• • Maintain conference room supplies, including drinks, snacks, coffee, and other necessities.
• • Coordinate lunch orders for clients and upper management.
• • Monitor and replenish visitor refreshments and supplies.
• • Receive, sort, and distribute incoming mail.
• • Maintain inventory of office supplies and place orders as needed.
• • Support a professional, organized, and welcoming office environment.

Key Competencies

The ideal candidate will demonstrate:

• • Accuracy & Attention to Detail: Ensures invoices, payments, reconciliations, and accounting entries are accurate.

• Accountability: Takes ownership of assigned responsibilities and follows issues through to resolution.

• Organization: Effectively manages multiple entities, deadlines, vendors, and accounting activities.

• Problem Solving: Investigates discrepancies and identifies solutions rather than simply identifying problems.

• Communication: Communicates professionally with vendors, employees, management, and accounting partners.

• Confidentiality & Integrity: Handles financial information responsibly and professionally.

• Teamwork: Works collaboratively with the Plant Controller and accounting team and provides backup support when needed.

• Continuous Improvement: Looks for opportunities to improve accounting processes, organization, accuracy, and efficiency.

Physical & Work Environment

This is primarily an office-based position within a manufacturing facility. The employee will regularly use a computer, telephone, copier/scanner, and other standard office equipment. The position may occasionally require movement throughout the manufacturing facility and the ability to lift or move light office materials and supplies. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.