Senior Administrative Associate, Department of Medical Education, Dell Medical School

Office AdministrationMaintain office records and ensure data accuracy.Prepare regular reports on Undergraduate Medical Education (UME) expenses and budgets.Process accounts payable, including POs, invoices, payments, travel authorizations, reimbursements, pro-card reconciliations, vendor setups, and contracts. Ensure accurate account coding for all payments.Manage Executive SchedulesCoordinate and maintain executive calendars.Schedule and organize meetings, including logistics and materials.Handle travel arrangements and itineraries.Communication ManagementHandle correspondence, including emails and phone calls.Draft and edit documents, presentations, and reports.Act as a liaison between executives and internal/external stakeholders.Event CoordinationPlan, execute, and/or assist with UME events and meetings.Coordinate with vendors and service providers.Ensure all event logistics are managed effectively.Marginal or Periodic FunctionsAssist with special projects as needed such as annual faculty evaluations.Update and maintain UME policies and procedures.Compile data for reports.Performs related duties as required.Knowledge/Skills/AbilitiesNavigates complex organizational structures, builds strong relationships, and leverages networks to achieve goals.Prioritizes tasks, meets deadlines, and manages multiple projects simultaneously.Communicates effectively, resolves conflicts, and collaborates with broad teams.Drafts clear and concise emails and reports; adapts writing style to audience.Analyzes issues, identifies root causes, and develops practical solutions.Other related duties as assigned.