Fiscal Operations Coordinator

Fiscal Operations Coordinator

JobID: 2591

Position Type:

Confidential

• Date Posted:

10/21/2026

• Location:

Business Department

• Closing Date:

11/09/2026

JOB DESCRIPTION: Fiscal Operations Coordinator (Civil Service title: Principal Account Clerk)

REPORTS TO: Assistant Superintendent for Business

STATEMENT: The Fiscal Operations Coordinator performs high-level account keeping work involving responsibility for planning, coordinating, and independently executing complex financial, procurement, and payroll processes. This position provides essential operational support, oversight, and cross-functional flexibility within the Business Office under general supervision, while frequently exercising independent judgment.

JOB DESCRIPTION

• Coordinates vendor bidding processes, reviews requisitions, and manages complex financial purchasing procedures beyond basic clerical purchasing routines.

• Performs the most complex phases of municipal and governmental accounting and cost distribution according to prescribed codes.

• Coordinates and executes the compilation, processing, and verification of complex payroll data; serves as primary cross-trained support for critical Business Office functions.

• Reconciles, audits, and absorbs seasonal operational workflows, including school tax collection

• Directs and conducts audits of varied accounts, claims, invoices, and purchase orders prior to disbursement or warrant approval.

• Assists in the compilation, preparation, and analysis of complex financial, statistical, and budget status reports, including grant tracking

• Reviews, systemizes, and assists in maintaining financial controls and account-keeping methods to ensure compliance with District policies and NYS regulations.

• Identifies and resolves ledger discrepancies independently.

• Assists in the preparation of data for annual operating budget development, independent audits, and periodic financial reports.

• Provides technical guidance, workflow coordination, and procedural instruction to business office staff; serves as a functional resource for complex accounting and payroll operations.

• Prepares administrative correspondence and financial summaries in connection with District fiscal matters.

• Assumes such other responsibilities as deemed necessary by the Assistant Superintendent for Business, Superintendent of Schools, and the Board of Education.

MINIMUM QUALIFICATIONS(Civil Service Open-Competitive)

Must possess the required experience in any Ontario County Department; EITHER:

• Possession of a Bachelor's degree, or higher, in Accounting, Finance, Business Administration or closely related; OR

• Possession of an Associate's Degree that includes 18 credit hours in accounting AND two (2) years of full-time, or part-time equivalent, paid experience in accounting or auditing experience involving the use of double entry books; OR

• An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & CHARACTERISTICS

• Current methods used in maintaining and checking municipal/governmental financial records; standard office terminology, procedures, and technology; business English.

• Thorough knowledge of general and governmental fund accounting principles, school district business operations, tax collection procedures, and payroll structures.

• Ability to provide functional workflow guidance and technical guidance to office personnel; exercise independent judgment in solving complex account-keeping problems; carry out complex written and oral directions; perform arithmetic computations rapidly and accurately; communicate effectively both orally and in writing.

• High degree of accuracy, initiative, resourcefulness, tact, courtesy, integrity, and sound professional judgment.

STARTING SALARY:$60,000 Negotiable based on experience and qualifications