Grant Administrator

Description We are looking for a Grant Administrator to lead grant operations for a community-focused university in Hayward, Wisconsin. This position oversees a broad portfolio of approximately 40 awards and ensures sound financial management, regulatory adherence, and efficient administrative coordination. Reporting to the Director of Finance, this role plays a central part in supporting compliant and effective grant activity across the institution.

Responsibilities:

• Direct the day-to-day administration of a large portfolio of federal and government-funded grants from award setup through closeout.

• Monitor grant activity to ensure spending, documentation, and reporting align with sponsor requirements and institutional policies.

• Manage grant-related accounting tasks, including budget tracking, reconciliations, and financial oversight for assigned awards.

• Partner with internal departments to support grant planning, implementation, and ongoing operational needs.

• Prepare and review financial and administrative reports required by funding agencies and university leadership.

• Maintain compliance standards by interpreting award terms, identifying risks, and addressing issues before they affect funding.

• Serve as the primary liaison to the Director of Finance on grant performance, status updates, and departmental priorities. Requirements • At least 2 years of experience in grant administration, grant accounting, or grant management.

• Hands-on experience working with federal grants and other government-funded programs.

• Strong understanding of compliance requirements, financial controls, and reporting practices related to sponsored funding.

• Ability to manage multiple grants simultaneously while maintaining accuracy and meeting deadlines.

• Knowledge of budgeting, account reconciliation, and financial oversight within a grant-funded environment.

• Clear written and verbal communication skills with the ability to work effectively across departments.

• Experience supporting or contributing to grant writing is preferred.

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