Executive & Board Support Specialist

Job Description

Day-to-Day:

• Coordinate, track, and monitor executive-level projects and initiatives
• Follow up with department leaders and project managers on status updates
• Attend Board and Committee meetings, public hearings, and work sessions
• Record meeting minutes and coordinate distribution of board materials
• Prepare board packets, reports, correspondence, agendas, and executive communications
• Compile and analyze information from multiple departments for executive review
• Maintain confidential electronic and hard-copy records
• Serve as a liaison between the Board of Directors and executive leadership team
• Manage calendars, documentation, and office administrative functions
• Support board governance activities and special projects as assigned • Job Description: Insight Global is seeking an Executive & Board Support Specialist II for a leading public transportation organization in the Stockton area. This individual will provide high-level administrative and board support while partnering closely with executive leadership and the Board of Directors. The ideal candidate has experience supporting senior executives, managing confidential information, preparing board materials, attending meetings, taking detailed minutes, and coordinating critical projects across multiple departments. This is a highly visible, onsite opportunity for a polished professional who thrives in a fast-paced executive environment, possesses exceptional organizational skills, and enjoys serving as a key liaison between leadership and board stakeholders. This position offers a path to permanent employment for the right candidate.

Compensation: $21/hr to $30/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Skills and Requirements

Must-Haves:

• 3-5+ years of executive-level administrative support experience o Strong organizational and project coordination skills o High attention to detail and ability to manage confidential information o Excellent written and verbal communication skills o Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint) o Ability to prioritize multiple projects and meet deadlines

• Experience supporting executive leadership and/or C-suite executives

• Board of Directors support experience o Experience preparing board agendas, board packets, meeting materials, and minutes Plusses:

• Bachelor's degree in Business Administration, Public Administration, or related field

• Experience working within public sector, transportation, government, or regulated environments

• Knowledge of Brown Act requirements

• Project management experience

• Experience serving as a liaison between executive leadership and board members

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].