IT Procurement Specialist

Description

Robert Half is seeking an experienced IT Procurement Specialist for a long-term contract opportunity with an organization in Oakland, CA. This IT Procurement Specialist is a hybrid position will play a key role in coordinating IT purchasing, managing vendor relationships, negotiating contracts, and supporting technology projects across multiple locations.

The ideal IT Procurement Specialist candidate will have a strong background in IT procurement, vendor management, contract administration, and project coordination. This IT Procurement Specialist individual will work closely with internal IT teams, regional operations, external vendors, and installation partners to ensure technology initiatives are executed efficiently and on schedule.

Key Responsibilities

• Manage end-to-end IT procurement activities, including hardware, software, technology equipment, and third-party IT services.

• Coordinate with vendors and suppliers to obtain quotes, negotiate pricing, manage contracts, and ensure timely delivery of products and services.

• Assist with developing, reviewing, and managing Statements of Work (SOWs), service agreements, and vendor contracts.

• Oversee logistics related to IT equipment purchasing, shipping, receiving, delivery coordination, and installation scheduling.

• Support technology refresh initiatives, including classroom audiovisual equipment, projectors, computers, and other IT infrastructure.

• Partner with regional operations teams to gather site requirements, coordinate project timelines, and communicate installation schedules.

• Serve as a primary point of contact for external vendors, contractors, installation teams, and internal stakeholders.

• Track project milestones, follow up with vendors and installers, and proactively resolve scheduling or delivery issues.

• Coordinate multiple IT projects simultaneously, ensuring alignment with organizational priorities, budgets, and deadlines.

• Maintain accurate procurement records, purchase orders, contracts, vendor documentation, and project tracking reports.

• Collaborate with IT leadership and internal stakeholders to identify purchasing needs and improve procurement processes.

• Assist with coordinating third-party IT service providers and Managed Service Providers (MSPs), as needed.

Requirements

• Qualifications

• 3+ years of experience in IT procurement, technology purchasing, vendor management, IT operations, or IT project coordination.

• Experience purchasing and coordinating IT hardware, software, audiovisual equipment, or related technology services.

• Strong vendor management skills, including contract negotiation, pricing discussions, and supplier coordination.

• Familiarity with Statements of Work (SOWs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and purchase order processes.

• Experience coordinating technology deployments, equipment refreshes, installations, or projects across multiple locations.

• Strong organizational and project coordination skills, with the ability to manage competing priorities and deadlines.

• Excellent written and verbal communication skills and the ability to work effectively with technical and nontechnical stakeholders.

• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and project tracking tools.

• Ability to work independently and take ownership of vendor follow-up, logistics, and project coordination.

Preferred Qualifications

• Experience supporting IT procurement within education, government, healthcare, or other multi-site organizations.

• Familiarity with IT infrastructure, classroom technology, audiovisual systems, and hardware lifecycle management.

• Experience working with technology resellers, installation contractors, and Managed Service Providers.

• Experience with procurement platforms, ERP systems, or contract management tools.

• Knowledge of public-sector procurement processes and competitive bidding requirements.

Technology Doesn't Change the World, People Do.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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