Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

Academic Program Support - Responsible for coordinating all administrative components of the graduate programs. Ensure compliance with institutional rules, regulations and procedures. Provide in-depth information, clarification and interpretation of institutional and graduate programs rules and regulations. Prepare petitions, nominations, and official letters on behalf of the Graduate Advisors. Maintain and process catalog updates for the graduate programs. Coordinate and serve as point of contact for Master's and PhD Programs. Develop a cooperative relationship and facilitate ongoing communication and processes with staff in GIAC, the Graduate School, the Registrars Office, Student Financial Aid, and other entities within UT and beyond as necessary for coordination of all aspects of the graduate program. Serve as a liaison with Office of Graduate Studies, International Office, Graduate Leadership Council, Engineering fellowship office and other outside offices.Graduate Student Support Maintain accurate and complete files for prospective, incoming, and current graduate students and alumni. Process paperwork related to program milestones, programs of work, and graduation. Process onboarding paperwork, and coordinate assignments and fellowships in conjunction with other departmental staff. Assist graduate students with the registration process, advise students on university and department policies and procedures, and connect students with available resources. Ensure students are provided with accurate information in a timely fashion. Track individual graduate student support packages and coordinatescholarship/fellowshippayments. Work with department staff to ensure funding availability and budget compliance.Recruitment Coordination Design and implement graduate student recruitment strategies. Plan, organize, and execute recruiting efforts and events, including a virtual recruitment event and on campus visit weekend. Represent the department at professional conferences for recruiting purposes. Coordinate informational sessions for graduate students. Coordinate with the International Office on the resolution of visa issues for graduate studentsAdmissions - Inform prospective graduate students and the public on eligibility for admission and programs requirements. Coordinate the application, the updating of our website, brochures and public materials, coordinate admission, and fellowship process for graduate applicants to the department. Manage the administrative processing of graduate student applications and to the programs.Data Requests - Provide statistics for standard reports and ad hoc information requests for programs analysis. Maintain electronic and paper records for all aspects of the graduate program with attention to detail and confidentiality. ? Program and Event Coordination - Organize first year orientation and other department-sponsored graduate program events. Coordinate and provide logistical support for the departments graduate student mentoring program, and provide administrative support for programs related to the departments graduate programs.Perform other duties and assist with special projects as assigned.