Administrative Specialist Senior

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10/29/2026 (11:59 PM ET)

2605477

Administrative Specialist Senior

Pay Grade13

Salary

$42,742.08 - $64,114.08 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Click here for more details on state employment. (https://personnel.ky.gov/Pages/Careers.aspx)

Hiring Agency

Finance & Administration Cabinet | Dept for Facilities and Support Srvs

Location

403 Wapping Street

Frankfort, KY 40601 USA

Description

The Office of Facility Development and Efficiency (OFDE) and the Division of Engineering and Contract Administration (DECA) are part of the Finance and Administration Cabinet. DECA is responsible for managing the State's capital construction projects for most of the Executive Branch agencies across the Commonwealth of Kentucky. Multiple using agencies across the state depend on DECA for assistance in managing their capital projects. The Administrative Services Branch serves DECA by providing administrative duties to the division – project and small purchase accounting, drawing archival, and office policy development. This position reports to the Branch Manager and will be responsible for providing professional administrative support to the Branch Manager, Department, Office, Division and Executive Director, and team in developing, implementing, and maintaining various complex programs, projects or activities; and performs other duties as required. We're staffing up to support this amazing team and the project growth across the State. This is an exciting time to join us!

Responsibilities include but are not limited to the following:

• Audit and process invoice payments against various specialized contract documents terms and conditions, signatures, and numerical accuracy. Perform and coordinate error corrections. Create, submit, and manage payment requests for those invoices.

• Audit and process straight disbursements for utilities, small purchases, goods and services, and emergency payments. Maintain file for same. Process travel reimbursement payment requests.

• Assist state agencies with construction accounts and system support functions. Provide agencies and vendors with copies of documents as needed. Assist and advise department staff concerning accounting and administrative matters. Assist staff with eMARS and eComm processes.

• Assist with compilation of reports and summaries of information, interpret division policy to public and departmental employees using eMARS, eComm, and MS 365 Suite - Outlook, Excell, Word, PowerPoint, and Adobe Pro software.

• Performs other duties as assigned.

Skills and expectations include but are not limited to the following:

• Strong written and verbal communication.

• Strong auditing skills and/or attention to detail and organized.

• Possess proficient computer skills in MS 365 Suite – Outlook, Excel, Word, and Adobe Pro software.

• Good time management skills and follow through on tasks.

• Strong customer service skills.

• Strong work ethic.

• Should possess reliable transportation.

• Should be able to work in a team environment and independently.

• Working knowledge of eMARS state-wide accounting software preferred.

• Knowledge of procurement and accounting practices preferred (contracting, invoicing and accounts payable).

• Good research skills.

We offer a great package of EMPLOYEE and FAMILY-FRIENDLY BENEFITS, including:

• 40-hour work week (w/occasional overtime required).

• Paid Time Off (Sick & Vacation) + Paid Holidays.

• Overtime / Compensatory Time.

• Affordable Health Insurance w/ Optional Health Reimbursement Account.

• Life Insurance.

• Dental and Vision insurance options.

• Retirement.

• Wellness Incentives Program.

• Training/Career Development Opportunities.

• Optional Deferred Compensation program (401K).

• Lots of Employee Discounts on electronics, health & wellness, retail, travel/events/entertainment, services/education.

• Potential for telecommuting.

We're looking for an experienced administrative professional who also likes working with people. If this sounds like you, we would love the opportunity to review your application for this Administrative Specialist Sr. position.

Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Tiffany Miller [email protected] ([email protected] ?Subject=2605477 - Administrative Specialist Senior) or 502-401-9854.

An Equal Opportunity Employer M/F/D