Estimating Coordinator

Job Title: Estimating CoordinatorJob Description

As an Estimating Coordinator, you will maintain and enhance estimating procedures, standards, workflows, templates, and reference materials. You will also coordinate process reviews, document decisions, and support the implementation of approved changes, while managing document version control, approvals, and revision history.

Responsibilities

• Identify process improvement opportunities and track action items, issues, and decisions.

• Support estimating software, databases, assemblies, templates, and reporting tools.

• Coordinate testing, implementation, and user acceptance for system updates and enhancements.

• Maintain user guides, system documentation, configuration records, and change logs.

• Provide first-level support and coordinate issue resolution with appropriate teams.

• Perform data validation and quality reviews to ensure accuracy and consistency.

• Maintain estimating and historical cost data records.

• Develop and distribute reports, dashboards, and presentations using approved data sources.

• Ensure compliance with data governance, confidentiality, and document control requirements.

• Develop training materials, job aids, and user documentation.

• Coordinate and facilitate training on estimating processes and tools.

• Support onboarding and ongoing adoption of approved estimating standards.

• Gather user feedback and recommend improvements to processes and training.

Essential Skills

• 3+ years of experience in process coordination, data management, reporting, software administration, estimating support, training, or a related field.

• Advanced Microsoft Excel skills, including formulas, lookup functions, PivotTables, and data validation.

• Proficiency with Microsoft 365 applications (Word, Outlook, Teams, SharePoint, PowerPoint).

• Experience with Power BI or similar reporting tools.

• Working knowledge of Bluebeam, Adobe Acrobat, and database-driven business systems.

• Strong documentation, organization, communication, and problem-solving skills.

• Ability to manage multiple priorities and work effectively across departments.

• Understanding of data governance, software testing, version control, and process improvement principles.

Additional Skills & Qualifications

• Construction estimating, preconstruction, purchasing, scheduling, or project management experience.

• Experience with estimating software and cost databases.

• Associate's or bachelor's degree in Construction Management, Business, Information Systems, Data Analytics, or a related field.

• Microsoft, Power BI, Lean/Six Sigma, Project Management, ASPE, or Bluebeam certifications.

Work Environment

The role requires working five days a week in the office located in NW Portland. The position offers an opportunity for a discretionary year-end bonus and a 401k with a 40% employer match up to the federal limit. Enjoy strong benefits with mostly covered premiums.

Job Type & Location

This is a Permanent position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $80000.00 - $105000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Opportunity for a discretionary year-end bonus. 401k with a 40% employer match (up to federal limit.)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Oct 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.