AVP of Operations

Description We are looking for a highly organized operations leader to provide hands-on support to a founder-led nonprofit in Santa Barbara, California. This role blends executive coordination, financial administration, and day-to-day operational oversight to help keep priorities on track and relationships well managed. The ideal candidate brings discretion, sound judgment, and the ability to stay composed while balancing shifting needs in a fast-moving, mission-driven environment.

Responsibilities:

• Oversee daily administrative and operational activities that support the executive office and ensure priorities are executed efficiently.

• Manage calendars, meeting logistics, and ongoing communication on behalf of senior leadership while maintaining professionalism and confidentiality.

• Record expenses, reconcile transactions, and prepare basic financial summaries using QuickBooks in coordination with external accounting support.

• Monitor invoices, contractor payments, and related documentation to help maintain accurate financial records and compliance readiness.

• Organize digital files and shared documents within Google Drive so information remains accessible, current, and easy to track.

• Coordinate contractor engagement, scheduling, and onboarding tasks to support smooth execution of organizational needs.

• Assist with donor-related coordination, relationship tracking, and follow-up activities to help maintain strong external engagement.

• Support event and seasonal operations, including volunteer coordination and logistical preparation when additional coverage is needed. Requirements • Demonstrated experience supporting a founder, executive, or senior leader in a nonprofit, startup, or events-based setting.

• Strong operational and administrative management skills with exceptional attention to detail.

• Hands-on bookkeeping experience, including expense tracking, reconciliations, and financial record maintenance.

• Proficiency with QuickBooks and Google Drive for day-to-day finance and document organization tasks.

• Ability to handle sensitive information with a high level of discretion and professionalism.

• Proven capacity to remain composed under pressure while managing multiple priorities effectively.

• Willingness to respond to occasional evening or weekend needs when business demands require added flexibility.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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