Receiving Specialist

Job Description

We are seeking a Receiving Specialist to join a semiconductor and defense company in Pleasanton, CA. This role will be onsite 5 days a week. Responsibilities include:

Own the Receiving Dock

• Receive all inbound shipments at the loading dock, including unloading trucks, breaking down palletized freight, and staging material for inspection

• Verify every receipt against the packing slip and purchase order for part number, revision, quantity, and condition, and record the receipt in the ERP the same day

• Inspect incoming material for shipping damage and discrepancies, quarantine nonconforming items, and notify Procurement and Quality promptly

• Coordinate with carriers and suppliers on delivery scheduling, freight claims, and return material authorizations (RMAs)

• Prepare outbound shipments, including packaging, labeling, and shipping documentation

• Safely operate dock equipment, such as pallet jacks, dock levelers, and forklifts (once certified), and keep the receiving area clean, organized, and audit-ready Manage Inventory, in the ERP and on the Floor

• Maintain accurate inventory records in the ERP, including receipts, put-aways, transfers, issues to work orders, and adjustments

• Put away material in designated, labeled locations and keep the stockroom organized so parts can be found quickly

• Perform cycle counts and support full physical inventories, then investigate and reconcile any variances between system and on-hand quantities

• Kit and issue parts to Engineering and Production in support of build schedules

• Track lot, serial, and shelf-life information to maintain full material traceability

• Handle sensitive components, such as optics, lasers, and electronics, using ESD-safe and cleanliness practices Tag and Track Assets and Government Property

• Tag capital equipment, tooling, and test equipment at receipt and record each item in the asset register

• Identify and segregate government-furnished and contractor-acquired property, and apply property and IUID markings as required by FAR Part 45 and applicable DFARS clauses

• Support periodic property inventories, location audits, and reconciliation of asset records

• Maintain receiving and traceability documentation, such as certificates of conformance, test reports, and packing lists, to support customer, DCMA, and internal audits Support Compliance and Continuous Improvement

• Follow ITAR/EAR procedures for the handling, storage, and access control of export-controlled material

• Recommend improvements to receiving and inventory procedures as the company scales toward production

Skills and Requirements

• High school diploma or GED
• 2+ years of experience in receiving, shipping and receiving, warehouse, or inventory control
• Hands-on experience performing inventory transactions in an ERP or MRP system
• Loading dock experience, including unloading trucks and handling palletized freight
• Strong attention to detail and working knowledge of Excel or Google Sheets
• Ability to lift up to 50 lbs and to stand, walk, and bend for extended periods
• Must be a U.S. person (U.S. citizen or lawful permanent resident) due to ITAR requirements
• Experience in a defense, aerospace, or government contracting environment
• Experience with government property management, asset tagging, or IUID marking programs
• Experience with an ERP system, such as NetSuite, Costpoint, or a comparable platform
• Current forklift certification
• Experience handling precision optical, laser, or ESD-sensitive components
• Ability to read engineering part numbers, revisions, and basic drawings

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].