Program Coordinator

Description Job Title: Program Coordinator Department: Radiation Oncology Location: Lipson Cancer Institute - Rochester General, 1425 Portland Avenue 1st Floor, Rochester, NY 14621 Hours Per Week: 40 Schedule: 8-hour shifts, 8am-4:30pm, no weekend rotation, no on-call SUMMARY Coordinates activities and functions of a designated program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Responsibilities may include hiring, training, coordination, solicitation and scheduling of projects, development and implementation of team member training programs, ongoing project management, and may supervise team members in conjunction with leader. RESPONSIBILITIES May coordinate, monitor or supervise the activities of team members. Develops and recommends new or revised program goals. Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities. Monitors program expenditures ensuring that budget allocations are not overspent. Confers with and advises team members on problems solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond. Coordinates activities of program with inter-related activities of other programs or departments to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications. Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action. Develops, compiles and writes communications and promotional literature for distribution. Develops and implements a plan for the recruitment, hiring, orientation, and ongoing development of team members. Manages the day-to-day operations of the program which includes conducting meetings, providing leadership to the quality improvement process, promoting open communications and resolving day to day problems and concerns of team members and/or customers. Ensures that policies and procedures of the program are in compliance with all regulatory and hospital standards and that staff understand and implement these policies and procedures in a consistent fashion. Ensures effective communication within the program, the department, the hospital, and in the community. For mental health: Serves 50% of the time as a primary therapist according to all duties and responsibilities of the primary therapist job description.Ensures that the program meets the needs of consumers through an ongoing process of development that includes assessment, planning, and the implementation of plans. Ensures that the number of budgeted visits for the year is being met on a weekly and monthly basis, and that expenses which are delegated as a program responsibility are within the limits of the budget. Participates in peer review process and utilizes quality improvement measures to increase quality and reduce cost.Residency Program: Data/Information Management. Maintains e-value resident database with demographic and schedule information. Maintain and update Program Policy and Procedure Manual; assure that all required policies are included and up to date. Maintains file information for alumni training verification requests. Completes WebAds, FREIDA and other national surveys with accurate program information. Evaluation: Assists program director in completing the semi-annual evaluation process. Maintains the e-value system for 360evaluation of the residents, assuring that the appropriate evaluation form is available electronically and the evaluators are notified of their availability. The coordinator schedules appointments for the semi-annual evaluations, the graduating chief residents' final evaluation and assures that appropriate doc