Program Administrator - Office of Research and Clinical Trials - Academic Affairs

Job Description

Come join our team!

Align yourself with an organization that has a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles.

The Office of Research and Clinical Trials at Cedars-Sinai is led by Vice Dean Dr. Michael E. Farkouh and supports the academic and medical community in developing, processing, and administering innovative human research.

About the Role

The Program Administrator is responsible for planning, implementing and administering the day-to-day operations of a recognized organizational and/or significant departmental program. The Program Administrator has the authority to make independent decisions related to program administration and contributes to the strategic planning, design, development and implementation of program objectives, procedures, processes and standards.

Primary Duties and Responsibilities:

• Proposes, develops, coordinates, and organizes resources to meet program objectives.

• Partners and collaborates with leadership and key team members on the program's proposed scope and/or process changes. Responsible for developing or recommending process, improvement measures, coordinating program activities and timelines, and determining if resources meet program objectives and needs.

• Supports training needs and implements applicable education, training, on-boarding and/or mentorship pertaining to the program. May include precepting pertaining to the program.

• Researches, gathers, and summarizes data from various sources to evaluate program performance and/or program operations. Makes recommendations to management based on findings. May provide information to program participants, stakeholders, and/or cross functional teams.

• Identifies growth opportunities and efficiencies impacting the program and/or department's success. Proposes and/or creates plans to achieve program objectives.

• Maintains data system integrity and ensures quality assurance measures are followed based on departmental and/or program standard operating procedures. May provide ad hoc reporting to support recommendations observed through trend analysis for future planning and enhancements.

• Monitors program to ensure appropriate governance and program compliance with internal policies and procedures as well as with local, state and federal laws; accreditation, professional and regulatory agency standards and licensure requirements as appropriate. Assists and coordinates with monitoring, communicating process or compliance changes, and implementing plans to update processes. May assist with, or take corrective actions, as needed.

• Supports management with planning, monitoring and managing the program's fiscal budgets and financials. Resolves or escalates issues as needed.

• Identifies program participants and collaborators and leads cross-functional teams in the program's administration, maintenance or expansion.

• Collaborates with internal/external partners to maintain and further develop program growth, community outreach activities, as well as relationship building and maintenance. Serves as the primary contact and resource for the program operations and administrative activities.

• Contributes to the program's communication documents including reports, policies and procedures, and other program materials.

• May plan, lead, and/or assign program-related work to others.

Qualifications

Qualifications:

• High School Diploma or GED is required.

• Bachelor's Degree in Business Administration, Healthcare, or related field is preferred.

• 3 years of project support experience is required.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.