Office Coordinator - Pittsburgh Primary Care

Join our team of Life Changers!

UPMC is hiring a full-time Office Coordinator to support our Pittsburgh Primary Care team/office in Pittsburgh.

Shift/Hours: Monday-Friday, scheduled shifts between the hours of 8:00am-5:00pm - No weekends or holidays!

Travel: Frequent ( up to 50% ) travel will be required to other local teams/offices ( all within 4 miles of each other ). *Manager will discuss more details during interview process .

Free parking, opportunities for growth/advancement, excellent benefits, a pleasant work environment, and friendly team are just a few of our perks.

Apply today!

Purpose of the Role:

The Office Coordinator partners closely with the Practice Manager to oversee front office operations and staff. This role coordinates scheduling, manages daily staff assignments, and serves as a key resource for patients, families, physicians, and team members. The Office Coordinator helps ensure efficient workflows, exceptional customer service, and a positive experience for both patients and staff.

Responsibilities:

• Obtain accurate demographic, next of kin, insurance information including referrals/authorizations.

• Ensure patient scheduling is accurate.

• Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.

• Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.

• Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments.

• Work denial work queues in conjunction with the CBO.

• Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes.

• Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads.

• Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels.

• Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints.

• Collaborate with manager in selecting, monitoring and evaluating front office staff.

• Bachelor's Degree + 6 months of healthcare experience

• OR Associate's Degree in Health Care or Business + 1 year of healthcare experience

• OR High School Diploma + 2 years of healthcare experience

• Previous leadership, organizational, and communication skills highly preferred

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran