Office & Admin Specialist Sr

Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: MN Department of Natural Resources

• Job ID : 97153

• Location : Aitkin

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/19/2026

• Closing Date : 10/09/2026

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Forestry

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Aitkin Area

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Division of Forestry is hiring one Office and Administrative Specialist Senior in Aitkin, MN. This position exists to plan, coordinate and manage complex fiscal functions; to provide critical office and business management expertise; and to administer the procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs, within the Division of Forestry and ensures compliance with all laws, rules and guidelines. This includes: providing executive assistance and developing administrative procedures; administers accounting and fiscal duties and provides $10,000 EALP authority for the Region and needed technical expertise for Region and Area Forestry Offices. The incumbent provides the Region Forestry Office and their external customers with information, assistance and services based on substantial knowledge of high priority Division of Forestry Programs such as: Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development.

Minimum Qualifications

• Mathematics, accounting, and data entry knowledge and ability to support program work and review, track, analyze, and prepare financial summaries or create reports.

• Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and integrate data into meaningful responses and reports.

• Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, current and meet electronic accessibility requirements.

• Interpersonal skills – including customer service, communication, and human relations skills – sufficient to respond promptly, professionally, and accurately with a variety of internal and external customers on a broad range of tasks and responsibilities.

• Knowledge of principles and practices of office management to organize and coordinate administrative program operations.

• Advanced software knowledge and skill in the full Microsoft suite, including Excel (create pivot tables, complex charts, graphs, and tables), Access, PowerPoint, Visio, Outlook, and Teams; and sufficient knowledge and skill to use Qualtrics, Arc GIS, and associated Private Forest Management Module.

• Ability to establish and maintain complex records systems, such as the Private Forest Management Module.

• Organizational and time management skills sufficient to prioritize workload, meet deadlines, initiate activities independently, and coordinate and support statewide staff meetings and large-scale events.

• Proofreading/editing skills sufficient to ensure accuracy of written materials.

• Knowledge of general office equipment and software including phone system, personal computer, mobile devices, printers, digital photography and scanners, postage machine, etc. sufficient to maintain and use equipment and provide direction to other staff.

Preferred Qualifications

• Three or more years of general office or program coordination experience.

• Knowledge of the functions of forestry terms and DNR Forestry services.

• Knowledge state budgeting, policies, procedures, and laws sufficient to provide program administrative support, suggest changes, and prepare and interpret fiscal reports, analyze account balances and budgets, and process invoices.

• Ability to locate legal descriptions, read maps and plat books and knowledge of Landview program sufficient to look up 911 addresses.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.