Project Assistant 13507

Job Summary: The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. Job Duties: *Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom *Proofreads and edits documents and reports *Assists case management staff and program leadership with administrative duties related to state and Federal grant programs *Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center *Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours *Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning *Enters time and expense information into the time entry system for staff when requested *Other duties as required Qualifications, Knowledge, Skills and Abilities: Education: *High school diploma, required; Associate's, preferred Experience: *Two (2) or more years' experience in a professional office environment, preferred License/Certifications: *N/A Software: *Proficiency in Microsoft Office, required *Familiarity with document retention software, preferred Language: Bilingual Spanish, preferred Other Knowledge, Skills, & Abilities: *Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system *Ability to troubleshoot and solve problems *Flexibility to work overtime if needed - before or after normal business hours Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography. Hawaii Range: $19/hr - $30/hr All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, disability, protected veteran status, or any other classification protected by law.