Business Operations Coordinator

Job Description

The Business Operations Coordinator will provide operational and administrative support for a senior leadership team, serving as a key partner in driving day-to-day business operations, governance activities, and project coordination. This individual will be responsible for tracking action items, commitments, and operational priorities across multiple initiatives, ensuring follow-through and visibility on deliverables.

The role will support meeting preparation efforts, including agenda development, meeting documentation, action tracking, and coordination of materials needed for upcoming initiatives and leadership reviews. Additionally, the Business Operations Coordinator will maintain and organize SharePoint sites, oversee operational documentation, manage project artifacts, track workflow progress, and help ensure alignment across stakeholders and business functions.

The coordinator will work closely with the Executive Assistant and other operational partners to facilitate organization, communication, and execution across the team. This position requires an individual who can independently manage competing priorities, proactively identify gaps, follow established processes, and engage stakeholders to obtain status updates and drive deliverables to completion.

The role will leverage Microsoft 365 tools including Teams, SharePoint, Forms, and Microsoft Project to support operational excellence and project coordination efforts.

Responsibilities:

• Track governance activities, operational commitments, follow-up actions, and leadership priorities across multiple business initiatives.

• Coordinate meeting preparation, agenda creation, meeting notes, action item tracking, and readiness for upcoming projects and leadership reviews. Maintain dashboards, status trackers, action registers, and recurring operational reporting to provide visibility into key deliverables, risks, and dependencies.

• Maintain decision logs, governance documentation, and leadership priority trackers.

• Maintain and organize SharePoint sites, operational documentation, templates, project repositories, and team knowledge resources.

• Support project and initiative coordination by monitoring timelines, deliverables, risks, stakeholder dependencies, and progress against milestones.

• Partner with leadership support staff to ensure operational activities remain organized and on schedule.

• Assist with access management tracking, operational logs, reporting, and workflow documentation.

• Coordinate with internal stakeholders to gather updates, monitor follow-through, and drive completion of assigned deliverables.

• Support preparation and maintenance of leadership presentations, operational review materials, project status updates, and meeting artifacts.

• Ensure documentation follows established version-control, file-management, and knowledge-management practices.

• Support process improvement initiatives and operational consistency across the organization.

• Work independently while proactively escalating issues, asking questions, and identifying potential roadblocks.

Skills and Requirements

• Bachelor's degree required.
• 4-5+ years of experience in a corporate enterprise environment.
• Experience working in operations, project coordination, PMO support, business support, program support, executive operations, or similar functions.
• Strong proficiency with Microsoft Teams, SharePoint, Forms, Microsoft Project, PowerPoint, Excel, and the broader Microsoft 365 suite.
• Experience maintaining action items, status reports, dashboards, governance trackers, operational documentation, and project deliverables.
• Demonstrated ability to work independently, manage multiple priorities, and maintain strong organizational discipline.
• Excellent communication skills with a proven track record of reliability, accountability, and stakeholder coordination.
• Ability to gather updates from senior stakeholders, track follow-through, and ensure deliverables remain on schedule.
• Ability to work in a hybrid environment, with at least three days per week onsite in Spring, TX.
• Experience supporting VP-level leaders or senior leadership organizations.
• Experience working within a highly matrixed enterprise environment.
• Experience supporting PMO, governance, executive operations, business operations, or project coordination functions.
• Experience creating and maintaining SharePoint sites, knowledge repositories, dashboards, and reporting tools.
• Experience within the technology or oil and gas industries preferred.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].