Free Library of Philadelphia- Project Manager

Company Description

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia’s businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city’s technology assets and the return on the city’s technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. The Free Library of Philadelphia (FLP) is one of the largest public library systems in the world. As an important cornerstone of the Philadelphia community, FLP has a mission to advance literacy, guide learning, and inspire curiosity. The long-term vision of the FLP is to build an enlightened community devoted to lifelong learning. For over 100 years, the FLP has championed education in and out of the classroom, providing no cost resources for literacy and learning.

Job Description

The Free Library Information Technology Team Project Manager will manage enterprise projects and processes for IT projects in the Free Library of Philadelphia. The Project Manager will interface with administration and be responsible for defining the scope of work, requirements, and deliverables for projects including timelines and quality control for on‐time and in budget completion of tasks. Candidates for this position should have experience managing projects, supervising and directing the work of small teams, and possess strong communication skills for engaging with a range of stakeholders. The Project Manager will manage projects through all phases of the project lifecycle, starting at intake through closing. Essential Functions

• Coordinate, plan, track and manage projects of a multi‐member team.
• Prepare written and oral reports, memos, visualizations and presentations to communicate project objectives or outcomes and the results of spatial or statistical analyses to executives, nontechnical staff, and the public.
• Communicate and explain technical issues, spatial concepts, data and methods to non‐technical staff.
• Supervise the work of subordinate project team staff including the organization, prioritization, review, evaluation and approval of project deliverables.
• Assemble project team, identify needed resources, assign responsibilities, and develop timeframes to facilitate successful completion of project activities and deliverables.
• Determine project costs/ensures delivery on time and within budgetary guidelines.
• Engage departmental (business or operational) stakeholders to define the objectives, goals, deadlines and deliverables for projects and prioritize ad hoc requests for maps and reports.
• Prepare status reports, status summaries and dashboards for presentation to mid and senior level management.
• Ensure the complete documentation of projects, datasets and processes.
• Coordinate with OIT and FLP IT on the implementation of new technology, innovations or data management policies.
• Provide support, coaching and mentoring on project management best practices, as requested for project coordinator associates and business analysts
• Participate in meetings and trainings as required within the department.

Qualifications

• Completion of a Bachelor’s degree program at an accredited college or university with a major course work in Computer Science, Information Technology or a closely related field
• PMP certification or Master’s Certificate in Project Management preferred.
• A minimum of two years of professional experience performing project management on IT related projects including supervision and leadership of a team.

Competencies, Knowledge, Skills and Abilities

• Demonstrate leadership qualities such as conflict/issue resolution, the ability to run a project or serve as a project manager on a program team and can ensure a successful project lifecycle.
• Excellent communication skills (verbally and in writing) for effective communications with stakeholders and senior business leadership of departments and agencies participating in projects.
• Experience managing and coordinating small teams on technical projects.
• Experience in project planning and time management for teams.
• Ability to create and maintain good working relationships and collaborations while being able to work independently and take initiative.
• Experience with technical project requirements gathering.
• Experience with project tracking applications including Microsoft Project.
• Excellent presentation skills.
• Demonstrate strategic thinking and high professional ethics.
• The principles of project management, systems delivery life cycle, and budgeting.
• IT project management best practices, principles, and techniques.
• Proficiency using Microsoft Office Professional Suite (Access, Excel, Word, Powerpoint).

Preferred Skills:

• Proficiency in statistical methods and analysis.
• Experience scripting languages including Python.
• Experience with concepts and applications of servers, storage, mainframes, monitoring, metrics and performance management, data center facilities management, managed services, and cloud computing.
• Active Directory and Sharepoint management.

Additional Information

Salary: $75,000-$85,000 Salary cannot exceed $85,000 We’re interested in hiring the best possible candidate for the role. We recognize that experience, education, and qualifications can be attained in a variety of ways and that many skillsets are transferable. If you feel you’re a good fit, please don’t hesitate to apply. Please include:

• Resume
• A cover letter

Please note: Applications will not be considered without a cover letter. Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities

• We offer Comprehensive health coverage for employees and their eligible dependents

• Our wellness program offers eligibility into the discounted medical plan

• Employees receive paid vacation, sick leave, and holidays

• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr @phila.gov. For more information, go to: Human Relations Website:

http://www.phila.gov/humanrelations/Pages/default.aspx