Manager of Fiscal Affairs

The Manager of Fiscal Affairs, Level 1, oversees the Police Department?s daily fiscal and administrative operations, including budgeting, accounting, financial reporting, expenditure monitoring, procurement, accounts payable and receivable, grant administration, and payroll-related fiscal matters. The role manages the preparation, monitoring, and analysis of the department?s budget; provides financial forecasting and reporting; supervises assigned fiscal and accounts payable staff; and coordinates closely with City Finance, Purchasing, Human Resources, the Payroll Manager, grant agencies, and other City departments. This position requires strong expertise in financial management, budgeting, grants, and project coordination, and ensures compliance with applicable financial policies and procedures while maintaining a high level of confidentiality. ESSENTIAL JOB FUNCTIONS AND DUTIES: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Direct and oversee the department?s fiscal operations, including budgeting, accounting, financial reporting, expenditure monitoring, and maintenance of internal fiscal controls. Assist with the preparation, monitoring, and execution of the annual operating, capital, and grant budgets, including revenue and expenditure analysis, financial projections, budget narratives, and appropriation or transfer requests. Review financial records, reconcile discrepancies, and ensure compliance with City fiscal policies, procedures, and procurement regulations. Maintain and manage financial records and documentation within the City?s financial systems, including accounts payable, accounts receivable, reimbursements, purchasing, and required fiscal reporting. Coordinate year-end closeout and audit activities; serve as primary fiscal resource to staff on budgeting, accounting, procurement, expenditure monitoring, and financial procedures. Oversee and administer departmental grants, including budget preparation, tracking, reporting, compliance, and coordination with divisions on grant submissions. Manage procurement processes for goods, services, equipment, vendor payments, and departmental requisitions in accordance with City purchasing requirements. Manage and direct accreditation-related financial reporting, ensuring standards comply with CALEA requirements for documentation, reporting, and audit readiness. Supervise assigned fiscal and business office staff, including work assignment, review, feedback, and training to ensure accurate, timely, and compliant financial transactions. Coordinate personnel-related fiscal administration related to workers? compensation, 111F, reimbursements, and medical payments. Serve as department liaison to the Retirement Board for retiree audits, payouts, and related coordination; assist members and retirees with benefit-related fiscal matters. Perform other related duties as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. QUALIFICATIONS: Education/Experience Bachelor's degree in accounting, finance, business or public administration, or a closely related field required; master?s degree in public administration, finance, accounting, business administration, or a related field preferred. Five (5) to seven (7) years of progressively responsible financial, accounting, budget, grants, procurement, , or fiscal administration experience. Experience overseeing, coordinating, or reviewing the work of staff performing fiscal transactions, preferably in a public sector or nonprofit setting. Professional financial credentials such as Certified Public Accountant, Certified Government Financial Manager, or Certified Public Fin nce Officer preferred