Administrative Coordinator

Description

We are looking for an Administrative Coordinator to support workplace operations and create a welcoming office experience in Louisville, Kentucky. This Contract position plays an important role in front desk coverage, office services, event support, and day-to-day administrative coordination. The ideal candidate brings strong organizational skills, sound judgment, and a service-focused approach to managing multiple priorities in a workplace environment.

Responsibilities:

• Welcome visitors, manage check-in activities, and maintain an organized front desk experience for employees, guests, and vendors.

• Oversee everyday office support functions, including stocking refreshments, ordering supplies, and coordinating mail, shipping, and courier activity.

• Work with building management and internal partners to help maintain a safe, functional, and well-presented workplace environment.

• Track and respond to workplace requests through internal service platforms, ensuring issues are addressed accurately and within expected timeframes.

• Assist with planning meetings, catered functions, and onsite events by coordinating logistics with cross-functional teams.

• Support mail operations by sorting, organizing, and distributing incoming departmental correspondence in a timely manner.

Requirements

• At least 2 years of experience in administrative support, workplace coordination, facilities support, or a related office operations role.

• Demonstrated ability to manage multiple assignments, stay organized, and meet deadlines in a fast-paced setting.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.

• Strong written and verbal communication skills with a high level of accuracy and attention to detail.

• Ability to work independently while building effective partnerships across departments and service teams.

• Sound judgment, discretion, and a commitment to handling confidential information appropriately.

• Adaptability, initiative, and a customer-focused mindset with an emphasis on high-quality service.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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