Clerk/Document Control

DOCUMENT CONTROL SPECIALIST General Job Description: Implement and administer document management systems and related procedures that capture, retrieve, store, and share electronic records and documents. Non-exempt role; Works under the direction of the Quality Assurance Manager; Performs a variety of routine duties within established policies. Functional Requirements: Develop, document, and maintain best practice procedures, Consult with end users regarding accessing electronic content, Propose recommendations for improving content management system capabilities, Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content, Administer document and system access rights and revision control to ensure security of system and integrity of master documents, Exercise surveillance over document processing, reproduction, distribution, storage, or archiving, Monitor activity to maintain compliance with records and document management laws, Perform additional assignments per supervisor's direction. Qualification Standards: • High school or equivalent • 5+ years configuration management/document control experience • Good written and verbal communication skills • Strong organizational skills and ability to review/update processes/procedures • Good system integration and project management skills • Proficient in Microsoft Office, Excel, Word and Google Workspace • Post-offer drug/alcohol screen and physical evaluation • Applicant/employee must not pose a direct threat to the health or safety of others at the workplace Physical Involvement: May be required to do the following: reaching in all directions; handling and manipulating objects and materials; coordinating the movements of eyes, hands and fingers to operate tools and equipment; lifting 5 to 10 pounds from ground level, waist level, and/or overhead; standing / sitting; walking; seeing with or without correction; hearing with or without correction; wearing respirator and other PPE; stepstool use; work in loud environment Mental Involvement: May be required to do the following: follow set procedures and standards; follow oral/or written directions; knowledge of federal, state and company standards and regulations; ability to read and write; ability to recognize and report safety hazards etc.; applying basic mathematical skills; planning work and selecting proper tools; ability to communicate with others effectively; ability to work in a team and get along with others; ability to learn new tasks; remember processes, maintain focus, and complete tasks; ability to remain calm under pressure; manage time and expectations across multiple projects; ensure that work is done in a consistent manner and in compliance with directions Work Environment Factors: • Location: industrial maintenance and construction sites and/or climate-controlled office environment • Mobility Barriers to Access Job Site: uneven ground level; obstructed pathways; work performed at low and/or high elevations; work performed in confined areas • Climatic/Environmental Conditions at Job Site: predominantly outdoor climate; may be exposed to extreme hot or cold weather, excessive humidity, rain, etc.; various noise levels caused by tools, machinery, equipment, etc.; potential exposure to chemical substances Miscellaneous Requirements: ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ The individual who occupies this position must not pose a direct threat to the health or safety of such individual or others in the workplace. This means the individual must not pose a significant risk of subs antial harm to the health or safety of the individual or others that cannot be eliminated or reduced by reasonable accommodation. The items listed above cover the principal duties of this job. This description shall not be constructed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. This job description and job conditions are subject to change as needed in accordance with company or client requirements. I understand a conditional offer of employment is being made to me conditioned on the satisfactory outcome of the drug test and medical examination. Employment is at will and there is no guarantee as to the length and duration of employment. Employee Name (Please Print) Social Security # or Employee ID Employee Signature Date Company Representative Date DOCUMENT CONTROL SPECIALIST Rev. 01/24