Purchasing Coordinator

Job Description

A client of Insight Global is looking for a detail-oriented and organized Purchasing Coordinator to support their purchasing process. This role will be responsible for assisting with purchase orders, tracking order status, coordinating with vendors and internal teams, and ensuring accurate and timely processing of transactions in NetSuite.

The ideal candidate has hands-on experience with NetSuite, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced environment. This individual should be comfortable working independently, resolving routine order-related issues, and maintaining accurate records throughout the purchasing and order fulfillment process.

Key Responsibilities Purchasing and Procurement

• Prepare, enter, and process purchase orders in NetSuite.

• Coordinate with vendors to obtain pricing, confirm order details, and track delivery dates.

• Monitor outstanding purchase orders and follow up on delayed or backordered items.

• Maintain accurate purchasing records, including order confirmations, pricing, and delivery information.

• Communicate purchasing updates and potential supply issues to the appropriate internal teams.

• Assist with resolving purchase order discrepancies and other routine purchasing issues. Systems, Reporting, and Administrative Support

• Utilize NetSuite to enter, update, track, and report on purchasing and sales order activity.

• Maintain organized and accurate records of purchase orders, sales orders, and related documentation.

• Prepare order status reports and assist with tracking open orders and outstanding deliveries.

• Identify discrepancies and communicate issues requiring additional attention.

• Provide general administrative and operational support to the purchasing and order management functions as needed.

Skills and Requirements

• 1-2 years of experience in purchasing, procurement, sales order processing, order management, or supply chain operations.
• Hands-on experience using NetSuite is strongly preferred.
• Experience entering and tracking purchase orders and sales orders within an ERP system.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to work independently, follow established processes, and meet deadlines.
• A proactive approach to identifying and resolving routine order-related issues
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].