Administrative Coordinator

Description We are looking for a highly organized Administrative Coordinator to support daily operations for a busy team. This contract opportunity is ideal for someone with construction industry experience who can keep schedules, travel, and administrative workflows running efficiently. The role offers a long-term assignment of 2.5 years with the possibility of transitioning into a permanent position based on performance and business needs.

Responsibilities:

• Coordinate calendars, arrange meetings, and manage scheduling priorities to keep team activities on track.

• Organize domestic and international travel, including transportation, lodging, and itinerary planning.

• Enter payroll-related information accurately and maintain up-to-date records within required timeframes.

• Prepare, format, and organize documents, reports, presentations, and filing systems for internal use.

• Monitor office supply levels and place orders to ensure the team has the materials needed for daily operations.

• Respond to inbound calls and route messages or requests to the appropriate team members in a thorough manner.

• Provide broad administrative support for ongoing assignments and assist with special projects as business needs evolve. Requirements • At least 3 years of administrative support experience, preferably within construction or a similar project-based environment.

• Demonstrated ability to manage calendars, scheduling activities, and multiple priorities in a fast-paced setting.

• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.

• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.

• High level of accuracy in data entry and record maintenance, especially when handling payroll information.

• Ability to exercise discretion and maintain confidentiality with sensitive business information.

• Experience answering inbound calls and providing dependable administrative assistance to a larger team. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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