Procurement & Contract Specialist

Description

Offer Range : $94,085- $120,018

How We’ll Take Care of You:

• Medical, Vision, and Dental Insurance Coverage (Employee and SDCC share in cost of coverage)

• Retirement Plans: 403(b) and 457

• Money Purchase Pension Plan (Paid in full by SDCC)

• Paid Time Off (PTO): 21 accrued days to be used for vacation and sick paid time off

• 11 Paid Holidays

• Employee Assistance Plan (Paid in full by SDCC)

• Flexible Spending Accounts

• Life and AD&D Insurance (Paid in full by SDCC, with additional voluntary coverage)

• Disability Insurance (Paid in full by SDCC)

• Supplemental Health Plans

• Employee-Exclusive Discounts (discounts to 250+ retailers through Fun Express & Corporate Shopping)

• Free onsite employee dining during shift at our Tides Cafe

• Union employees should refer to their Collective Bargaining Agreement (CBA) for additional details (if applicable)

About The Role:

Settled in the award-winning San Diego Convention Center, the Procurement & Contracts Specialist performs activities including managing competition and soliciting for the various needs of the Corporation, evaluating qualification and proposal packages, negotiating terms and conditions, and creating and managing purchase orders and contract agreements. This position will support all departments within the San Diego Convention Center Corporation.

What You Will Do:

• Registers and updates all applicable public works projects with the California Department of Industrial Relations (DIR). Provides DIR project registration to contractors and vendors for compliance with labor laws.

• Meets with internal clients to understand client needs to form the scope of work and create the contract/RFP documents.

• Identifies opportunities for cost savings to optimize total cost of ownership (TCO).

• Proposes and drafts evaluation criteria to determine contractor/vendor selection on a best value basis.

• Negotiates, develops, administers, extends, terminates, and renegotiates contractual agreements for products or services.

• Negotiates with suppliers to draw up procurement proposals and contracts. Formulates and coordinates procurement proposals.

• Coordinates activities of workers engaged in formulating bid proposals. Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.

• Analyzes, approves, or rejects requests for deviations from contract specifications and delivery schedules.

• Identifies potential vendors, coordinates vendor outreach programs, assists in the preparation, facilitation, and issuing of bids and competitive solicitations, Request for Quotations (RFQ), and Requests for Proposals (RFP) including pre-bid meetings, site walks, interviews, and bidder evaluations.

• Facilitates responses to requests for information from interested bidders for owned procurement activities.

• Reviews submitted proposals from third parties using evaluation criteria and market analysis.

• Creates and issues purchase orders using the applicable vendor quotes after coordinating with the appropriate business units and confirming their approval.

• Writes and negotiates terms and conditions, then analyzes risk threshold for contract documents.

• Manages contracts and purchase orders by analyzing spend history, negotiating cost-savings, and issuing change orders to memorialize savings achieved and scope revisions as applicable.

• Ensures contractors have and maintain a valid Contractors State License Board (CSLB) license and classification appropriate for the scope of work, Department of Industrial Relations (DIR) Public Works Contractor registration, and certificate(s) of insurance. Manages as needed conflict resolution between suppliers/contractors and stakeholders to drive resolution.

• Gathers, compiles, and analyzes data to make recommendations for assigned purchase orders and contracts. Creates execution plan to realize solutions and further department goals.

• Processes documents and correspondence as needed and maintains updated records and contract files.

• Other duties as assigned.

What You Will Need:

• Bachelor's degree from an accredited college or university in business, supply chain, or ten years equivalent experience/related field. Possess at least 5 years of relative experience in a non-profit or governmental environment, including knowledge of living wage, prevailing wage, public works laws, preferred.

• Certified Professional in Supply Management (CPSM), Certified Supply Chain Professional (CSCP), Certified Professional Contract Manager (CPCM) or other equivalent are desired.

• Ability to read, analyze, and interpret general business periodicals, business contracts, technical procedures, or governmental regulations.

• Ability to compose reports, business correspondence, and procedure manuals.

• Ability to effectively, with professionalism and courtesy, present information and respond to questions from individuals or groups of employees, clients, customers, and the general public.

• Ability to add, subtract, multiply, and divide in all units of numerical representation, including whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret various graph displays.

• Ability to interpret a variety of technically diverse instructions furnished in written, oral, diagram, or schedule form.

• Ability to apply logical thinking to identify and explain problems, collect data, and establish fact, and create a valid conclusion or resolution to problems.

• Robust knowledge of Microsoft applications including Word, Excel, Outlook, as well as ERP systems, project management software, and e-bidding applications.

• While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer. The employee is required to be mobile to, from, and within the SDCC Administrative offices and may be required to leave the area and maneuver throughout the facility.

• The employee’s office is in the SDCC administrative offices located on the mezzanine level of the east building. Access to this area is possible by either stairway or elevator.

• Regular interaction with employees via email, telephone, delivery correspondence, and/or face-to-face. Occasional interaction with customers or the general public via email, telephone, delivery correspondence, and/or face-to-face.

• Ability to work Monday through Friday to provide appropriate support and interaction to employees and other internal departments.

• The Convention Center is a 24/7 operation; therefore, hours and days outside of the standard work schedule may be needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.