Grants Management Specialist

Summary

This position is located in the Office of General Counsel (OGC) and serves as a Grants Management Specialist, performing the functions of grants management. The incumbent is responsible for implementing and managing discretionary and formula grants, cooperative agreements, and other related instruments in all IMLS funding programs. The incumbent works collaboratively with staff in all IMLS offices that may make awards to provide federal financial assistance and services.

Duties

If selected for the Grants Management Specialist position, the incumbent will perform administrative and analytical work involving: (1) the awarding (including obligating funds), and management for federal assistance instruments including discretionary and formula grants and cooperative agreements, using financial, administrative, business, and negotiation procedures; (2) the evaluation of competitive and non-competitive grant applications for eligibility (including SAM.gov status and IMLS compliance status); and (3) the fiscal administration, termination, and/or close out of grants and/or other federal financial assistance awards. Typical work assignments will include but are not limited to the following: Reviewing grant recipient fiscal performance through analyses of interim financial reports and payment requests. Assisting grant recipients in resolving issues of delinquent reporting and financial report errors. Reviewing grant recipients' interim and final financial reports, making appropriate adjustments or disallowances, and processing award closeouts. Providing assistance to IMLS staff in using the agency's electronic Grants Management System (eGMS) with an emphasis on financial functions and reports. Assisting with systems problem-solving in eGMS. Conducting searches and analyzing data in SAM.gov, and posting and maintaining award data on government-wide systems, including USAspending.gov. Qualifications

MINIMUM QUALIFICATIONS: GS-12: To be minimally qualified at the GS-12 grade level, you must have at least one year of specialized experience equivalent to the GS-11 grade level or equivalent pay band. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience is defined as experience that includes the following: (1) knowledge and/or experience researching and applying laws, regulations, policies and/or precedents governing the administration of various financial assistance awards; (2) experience applying a wide range of analytical techniques in the oversight of grant programs and financial compliance; (3) skill in written communications to create policies, reports, and respond to internal/external inquiries; and (4) skill in oral communications to communicate with internal/external stakeholders, conducts training, and lead projects and other initiatives. NOTE: 1. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. 2. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. 3. Your resume and application materials should demonstrate that you possess the following knowledge, skills, and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application or resume how your past work experience demonstrates that you possess the KSAs identified in the specialized experience definition. Cite specific examples of experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write, "See resume" in your application. 4. Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration. Resumes are a mandatory 2 pages.

Education

Education is not a substitute for specialized experience at this grade level. How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.You will be evaluated for this job based on how well you meet the minimum qualifications above. Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the results of the USA Hire Competency Based Assessment required for this position. Please outline your experience and/or education for these competencies in your resume. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Computer Skills Customer Service Flexibility Grants Management Integrity/Honesty Interpersonal Skills Planning and Evaluating Problem Solving Reading Comprehension Self-Management Stress Tolerance Teamwork The Category Rating Process does not add veterans' preference points or apply the "Rule of Three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet the qualification requirements, your application will then be placed in one of three categories: Best Qualified Highly Qualified Qualified If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13024626. TThe USA Hire Competency Based Assessment will take up to 2 hours to complete. Applicants will have 48 hours from the date of application submission to complete the online questionnaire. Applicants will receive an email to complete the online questionnaire, if the minimum qualifications for the position are met. Please check your junk/spam email boxes to ensure receipt of the online questionnaire invitation. Other Information

Status candidates must meet all qualification requirements, to include time-in-grade and time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/ career_transition.asp . Selective Service Registration: Males born after 12-31-59 must be registered or exempt from the Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx). Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. For more information, click on this link: VEOA Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: - Persons with Disabilities-Schedule A - Special Hiring Authorities for Veterans - Special Hiring Authority for Certain Military Spouses - Other Special Appointment Authorities HIRING INCENTIVES: Eligible for Student Loan Repayment Program Eligible for Tuition Assistance Program This position is telework eligible up to 4 days per week Bargaining Unit Covered Position: This position is in the bargaining unit represented by AFGE Local 3403. Positions Filled Statement: The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement