Admin Asst Sr Healthcare

Admin Asst Sr Healthcare

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Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Coordinate and plan meetings, including agendas and documentation

Participate in the recruitment process, orientation, and training

Schedule Interviews

Posting, monitoring and hiring new employees through eRecruit

Prepare data sheets, presentations, and tracking tools

Supply ordering using purchase orders/short codes.

Service as a point of contact for onsite support tasks such as printing, scanning, directing

individuals to the appropriate person

Submit maintenance and facility services request as needed

Monitor and replenish office and breakroom supplies

Oversee scheduling maintenance of conference room calendar in Microsoft outlook

Coordinate bookings to avoid conflicts and ensure optimal room usage for meetings and events

Support faculty, staff, and students in preparing and submitting reimbursement request for work

related expenses

Facilitate the scheduling travel itineraries, including managing all aspects of trips and ensuring

accurate and prompt reimbursement processes

Payroll / Approving payroll

Maintain Static Groups and pull reports from Finance BI, Tableau and other MM reporting

systems

Scheule 1:1 meetings and quarterly check ins for supervisor

Maintain employee records in accordance with HR and UMHS policies

Reclassifications/FTE Changes

Hire?s/Terminations/Salary Requests

Process Medical Leaves/FMLA with HR

Process Tuition Supports

Track FMLA usage and make sure staff is following their usage as document in their paperwork

Track attendance

Must maintain all union-related reports, documentation, and processes with accuracy,

confidentiality, and without exception, ensuring full compliance with contractual and

organizational requirements.

Expected to provide balanced administrative support to both nursing and administrative teams,

offering consistent service, communication, and follow-through across all groups.? Type up discipline letters as needed for supervisors

Track certifications

Verify that LARA license is current for staff

Run cornerstone reports monthly to make sure staff are up to date with their competencies

Add cornerstone for new hire?s and as needed for staff

Track compliance with staff FIT Testing

Track/Order and collect Dosimeter badges

Send out evaluations monthly for nurses / send out evaluations yearly for non-bargained

Process MNA reimbursements monthly for nurses

Track MNA funds for supervisors

Reconcile department P-Card and reconcile monthly

OARS Access (Financial and HR responsibilities)

Blue Folder Brigade, maintain and keep folders up to date

Role Specific System Access

MPathways Supervisor Upload

Professional Development Opportunities

Office Supplies

Add to applicable pager groups (e.g. Director - 90149)

Mileage Reimbursement - tool and submittal process

Other duties as assigned

Required Qualifications*

Required:

Graduation from high school or an equivalent combination of education and more than four years of

administrative related experience

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day

• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Work Schedule

Monday-Friday, 8:00am-5:00pm

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Detail

Job Opening ID

283940

Working Title

Admin Asst Sr Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Ypsilanti

Ypsilanti, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM Ypsilanti Health Center Cor

Posting Begin/End Date

10/12/2026 - 10/26/2026

Salary

$40,730.00 - $61,100.00

Career Interest

Administration

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