Supervisor Adult Program Administrative Services

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1414788 Community Care Network is looking for a Supervisor - Adult Program Administrative Services to join our team! Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through responsive, innovative and collaborative human service About the Role: The Supervisor Adult Program Administrative Services, provides administrative, operational, and program oversight within the Adult Services Division to ensure the efficient functioning of the Adult Services Program. This position provides administrative supervision to the Adult Program Administrative Coordinator and Medical Assistants to ensure adherence to chain of custody, contingency management protocol, and best practices for Substance Use testing procedures/documentation. This position is responsible for oversight of a variety of administrative tasks to support Adult Services leadership and staff to ensure effective, efficient, and creative services to a variety of clients seeking Mental health and substance use treatment. This position oversees the coordination of internal processes, scheduling, and communication, and serves as a point of contact for staff, providers, individuals served, and community partners. This position works closely with the Adult Services Leadership team, Program Support Coordinator, and Agency Administrative supports. This position oversees and supports the scheduling of transportation services for clients where transportation is a barrier to accessing services. Principal Responsibilities: Provides oversight of expenses and ordering for all programs. Monitors and tracks contract requirements and budgets. Tracks contract deliverables, reporting deadlines, and budget performance. Oversees onboarding logistics for new staff and contracted providers. Oversees Adult Services administrative and operational activities. Oversees the coordination of department events, meetings, interviews, trainings, prepares agendas, maintains records, develops correspondence, creates reports, minutes, and other department documents, and follows up on assigned action items. Oversees the coordination of office operations and day-to-day administrative needs of the department. Provides assistance, coverage, and/or backup to substance use testing procedures as requested. Oversees the maintenance of documentation related to Medicaid, State, and agency compliance requirements. Coordinates the preparation of materials for audits, reviews, and monitoring activities. Serves as a point of contact for staff, and community partners regarding administrative processes. Oversees the processing of paperwork related to contracted supports, billing, provider records, and other Adult Services operations. Supports staff with navigating administrative systems and procedures. Ensures consistent communication regarding department processes and expectations. Recommends and supports the improvement of documentation workflows, efficiency, and overall data accuracy. Maintains spreadsheets, tracking systems, and departmental databases. Compiles data and oversees the preparation of monthly, quarterly, and annual reports. Supports Quality Improvement initiatives and quality team activities. Works in collaboration with others in developing systems to improve program efficiency, compliance, and service delivery. Preparesreports and presentations using program data to support leadership decision-making. Develops, demonstrates, and maintains advanced proficiency in the agencys electronic medical record system. Identifiesopportunities to improve efficiency, documentation accuracy, and workflow ithin the electronic medical record. Collaborates with leadership and other departments on system enhancements and process improvements. Provides support and guidance to staffregardingdocumentationworkflows and system processes. Maintain confidentiality andcomply withHIPAA, agency policies