Property Administrator

Description

We are looking for a Leasing Agent to join a residential community team in Montclair, New Jersey on a Contract basis. This position supports leasing operations and resident-facing administrative activities, helping create a smooth experience for prospective tenants and current residents alike. The ideal candidate brings strong customer service skills, sound organization, and the ability to manage leasing details in a fast-paced property environment.

Responsibilities:

• Welcome prospective residents, answer questions, and lead informative tours of available apartments and shared community spaces.

• Manage leasing inquiries from initial contact through follow-up, keeping prospect activity organized and moving opportunities forward.

• Guide applicants through each stage of the rental process, including document collection, form completion, and status communication.

• Prepare and maintain lease-related records such as applications, renewal documents, resident files, and move-in or move-out paperwork.

• Update resident and prospect information accurately within property management platforms and internal tracking systems.

• Respond to resident questions related to leases, renewals, and general property matters with professionalism and timely communication.

• Partner with property management and maintenance staff to confirm apartment availability and ensure units are ready for occupancy.

• Support occupancy goals by assisting with unit marketing efforts and helping maintain a strong leasing pipeline.

• Provide day-to-day administrative support to the Property Manager and assist with additional property office tasks as needed.

Requirements • Prior experience in leasing, residential property management, real estate support, or a customer-facing housing environment is preferred.

• Strong verbal and written communication skills with the ability to build rapport with prospects and residents.

• Proven ability to stay organized, manage multiple active leads, and maintain accurate records with close attention to detail.

• Comfortable working in a detail-oriented, service-oriented setting and handling resident interactions with courtesy and confidence.

• Familiarity with property management software such as Yardi, Rent Café, AppFolio, or comparable systems is a plus.

• Proficiency in Microsoft Office applications for documentation, communication, and reporting.

• Knowledge of Fair Housing practices and standards is preferred.

• Experience supporting leasing activities, property administration, or related real estate operations is beneficial. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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