Facilities Coordinator

Position Summary

Capital Planning and Space Administration in MSU Finance is seeking a Facilities Coordinator for its Interdisciplinary buildings on the East Lansing campus. The ideal candidate is independently motivated, with expertise in facilities management, health and safety standards, and excellent relationship building skills.

The Facilities Coordinator manages and oversees building operations and services for assigned interdisciplinary university buildings with specialized facility coordination needs. The Facilities Coordinator works as part of a facilities team within Capital Planning and Space Administration. The Capital Planning and Space Administration Facilities team is integral to ensuring research activity in these buildings is supported by maintaining consistent building operation; anticipating and coordinating plans for resolution of space and facility needs; developing relationships with building occupants, university support unit partners, and vendors; and ensuring that Capital Planning and Space Administration and University policies and procedures are implemented and followed.

Work Modality

This is an on-campus, in-person position.

Salary Expectations

Salary is commensurate with experience.

What You'll Do

Serve as liaison with building occupants, University departments, support units and vendors to coordinate and facilitate the building operations; communicate with the occupants to resolve problems, update procedures. (35%)

Coordinate the repair and maintenance of shared and fixed building equipment with appropriate University units, vendors and contractors; forecast building needs, short- and long-term; and order and maintain shared building supplies, equipment, and maintenance contracts. (20%)

Assist in developing and implementing policies and procedures to support the building operations. (15%)

Assist with space planning and management, including periodic review and reporting of space assignments and utilization; and prepare special and periodic reports and planning documents as required. (15%)

Maintain health and safety standards to ensure compliance with University, State, and Federal rules and regulations, in coordination with relevant University units. (10%)

Assist in planning, implementing, and monitoring the annual building operating budget; assist in budget development, prepare financial projections, and monitor expenditure of funds associated with the building operations. (5%)

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Facilities Management, Business Management, or Science; three to five years of related and progressively more responsible or expansive work experience in facilities and building operations management, including building management systems; experience with financial management including budgeting and accounting; or an equivalent combination of education and experience.

Desired Qualifications

• Possess and demonstrate good communication skills.

• Ability to establish and maintain effective working relationships with people at all levels of the institution.

• Ability to be versatile and quickly resolve problems of various degrees and natures.

• Self-starter with excellent organizational and interpersonal skills, including sound judgment.

• Team player.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

To be considered for this position, your application must include all of the following:

Cover Letter

Resume

Three Professional References

Applications that do not include all required materials will not be considered.

Special Instructions

This is an on-campus, in-person position.

Work Hours

STANDARD 8-5

Website

https://capitalspace.msu.edu/

Bidding eligibility ends October 27, 2026, 11:55 PM