Board of Education Secretary-Legal Services Department

View Job Posting and Apply Here: ## https://psdschools.schoolspring.com/?jobid=5955350{rel="noopener noreferrer" target="_blank"} Information specific to this position: Part-time, flexible schedule. Hours will vary based on Board meeting schedules and related responsibilities, including evening meeting attendance, meeting minutes preparation, and Board communications. Average hours are expected to be approximately 20-30 hours per week, with some variation throughout the year based on Board needs. Pay Range: $29.29-$32.80/hour (min--12% above min), based on qualifications and experience* ** ** Hours/day: Varied ** ** Work calendar days: 260 ** ** Duration of position: Ongoing ** ** **Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, access to employee walk-in clinic, as well as other optional benefit elections. ** ----------------------------------------------------------------------------------------- **SUMMARY: ** Responsible for performing executive administrative, organizational, confidential, and high-level clerical functions in support of the Board of Education (BOE). Ensure the smooth operation of the BOE offices by receiving calls; responding to inquiries; composing, preparing, and distributing memos, letters, agendas, and confidential materials; maintaining calendars; coordinating travel arrangements; arranging, posting, and attending BOE meetings; taking meeting minutes, calling roll and recording roll call voting; and maintaining all official board records. **JOB TASKS: ** 1. Work with the superintendent's office to support the BOE in their work. Serve as contact for the BOE's office, answer calls, emails, respond to questions, problem solve, and provide information. Manage and maintain BOE budget, including purchasing card expenditures. 2. Attend work and arrive in a timely manner. 3. Attend all BOE regular meetings, retreats, and occasional special meetings. Record, prepare and distribute meeting minutes that accurately reflect the discussion and decisions from each meeting. Take roll-call votes of Board action taken and announce results as appropriate. Record meetings and some executive sessions using a digital recorder. Ensure required signatures are obtained at meetings and in some cases, attest documents. Prepare Board meeting agenda packets by way of an electronic meeting management system. Type notes from Superintendent and General Counsel evaluation and work closely with BOE/General Counsel to submit. Provide draft meeting minutes to BOE members for review in a timely manner. 4. Work a flexible schedule, including some evenings, to attend all Board meetings, and meet the needs of the BOE work. Organize and set up all BOE meetings including but not limited to reserving meeting spaces, ordering and setting up food, work with Communications Department to post approved meeting minutes as well as link for community comment on website, assist community members with access to agendas and community comment sign up, prepare documents for ADA requests, ensure presentations and necessary items are shared with PSDTV and boardroom computer, communicate with State legislators and coordinate meeting attendance. Give public notice of all Board meetings as required by law. Greet guests at meetings and provide direction accordingly. Coordinate the process for public comment at BOE meetings and operate the timer for community commenters. 5. Support the completion of BOE projects required by statute, including the coordination of biennial board elections and assist with mill levy and bond issue elections. Prepare public notices regarding elections, budgets, bond sales, and other matters. 6. Make travel arrangements for board members to attend conferences and trainings. 7. Coord nate onboarding logistics for new BOE members and offboarding logistics for departing BOE members. 8. Perform other duties as assigned. **EDUCATION, EXPERIENCE, AND LICENSES REQUIRED: ** • Associate degree or two-year college certificate in a business administration or related field • Three years' experience in administrative support, preferable at the executive level and experience in taking meeting minutes • Equivalent combination of education and experience acceptable • Criminal background check required for hire • Notary Public required Questions regarding this posting can be directed to [email protected]{rel="noopener noreferrer" target="_blank"}. Please Note: This posting will automatically expire after 30 days, but you can view the most up-to-date status and apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5955350{rel="noopener noreferrer" target="_blank"}