Power Distribution Project Coordinator

Apply Job Type Full-time Description Westwood Professional Services, Inc. is seeking an ambitious and talented professional to join our team as a Power Distribution Project Coordinator. This is an opportunity to join Westwood's highly experienced team dedicated to providing high-level engineering design services to our clients. This position will be impactful to the growth of our power delivery business, the power distribution service group, and will be an opportunity for individuals to grow their career from a focus on project controls to project management, client account management, and future business development. This role is highly cross-functional; working closely with project managers, finance, engineering teams, and subconsultants. This role will be responsible for developing, maintaining, and managing project control systems across cost, schedule, risk, reporting, and document management. This role ensures that project managers and leadership have timely, accurate, and integrated information to make informed decisions. Requirements 1. Utilize established project systems and processes including Vantagepoint, Jira, Power BI, IronClad, and Avetta. 2. Responsible for supporting Accounts Receivable (AR) collections, client electronic invoicing systems, and portal setups. 3. Support the development, monitoring and maintaining of budgets and forecasts. Including tracking actual vs. planned spend. 4. Support the development, monitoring and maintaining of project schedules. Including tracking actual vs. planned progress. 5. Develop consolidated monthly/weekly project reports. 6. Manage project contract documentation, task orders, and change orders while maintaining strict version control and audit-ready records 7. Ensure project controls standards, templates, and processes are followed and support project managers in reviews of this compliance. 8. Support client meetings through development of minutes of the meeting and action item notes upon request from Project Manager. 9. Support the management of subconsultants with respect on on-boarding, project progress, risk management, and compliance with Westwood requirements. 10. Collaborate with the department management to develop, evaluate, and implement new policies and procedures which reflect best engineering practices. 11. Track and assist with municipal agency permitting, environmental reviews, utility easements, and Right-of- Way (ROW) access approvals. 12. Coordinate material procurement tracking, validate Bills of Materials (BOMs), and monitor long-lead equipment delivery schedules (transformers, switchgear, poles). 13. Support the administrative tracking of joint-use pole attachments, utility clearances, and outage request schedules. Skills and Qualifications: 1. Associate's or Bachelor's degree in Project Management, Business Administration, Engineering, Construction Management, Finance, or related field. 2. General familiarity with power distribution concepts, utility workflows, or engineering/construction project lifecycles. 3. Experience with project management tools (e.g., Primavera P6, MS Project, Excel, Power BI). * Understanding of cost forecasting, scheduling logic, and risk management. 4. Ability to manage multiple priorities, meet deadlines, and communicate effectively across teams. 5. High attention to detail with strong organizational skills. For Preferred Consideration (Not Required): 1. General familiarity with power distribution concepts, utility workflows, or engineering/construction project lifecycles. 2. Experience providing technical direction for a department/organization in field of expertise. Competencies Required: Project Planning & Scheduling: Develops realistic project plans, manages resources, and monitors progress to deliver projects on time and within scope. Scope, Budget & Fee Management: Manages project budgets with discipline, tracking financia performance and addressing scope changes proactively. Contract & Risk Management: Understands professional services agreements, manages contractual obligations, and mitigates project risk throughout delivery. Subconsultant & Team Coordination: Coordinates effectively with subconsultants, contractors, and agencies to produce integrated, conflict-free deliverables. Client Relationship Management: Builds trusted, long-term client relationships by serving as a reliable advisor who anticipates needs and exceeds expectations. Proposal & Interview Excellence: Produces differentiated, client-focused proposals and presentations that effectively communicate value and win work. Collaboration & Teamwork: Works generously and constructively with colleagues across disciplines, offices, and organizations to achieve shared goals. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice About Westwood Professional Services, Inc. (Westwood) At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. Join us in creating a better world. In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement i