Administrative Coordinator

Job Description

This position provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.

Skills and Requirements

Support in planning and organizing project schedules, timelines, and deliverables Monitor and manage work orders from initial setup through invoicing and completion Convert marked‑up or revised maps into finalized formats suitable for billing Update and maintain inventory management systems and records Serve as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive service Investigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistencies Coordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partners Prepare, submit, and track change orders and related project documentation Manage project‑related communication, including internal updates and external correspondence Complete required safety training relevant to assigned responsibilities Organize, file, and maintain both digital and physical project records Assist with additional administrative or project‑related tasks as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].