Project Assistant, Box PIMS-1120/04266 & PIMS-1121/04267

NY HELPS No

55-b/c Eligible No

Agency Education Department, State

Title Project Assistant, Box PIMS-1120/04266 & PIMS-1121/04267

Occupational Category No Preference

Salary Grade NS

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $90582 to $114585 Annually

Employment Type Full-Time

Appointment Type Temporary

Internship No

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Performance Improvement and Management Services

Project Management Office

City Albany

State NY

Zip Code 12234

Duties Description The Project Management Office (PMO) is currently supporting two (2) related modernization projects within the Office of Higher Education (OHE). Once of these projects is for the Office of Teaching Initiatives (OTI), which will modernize the New York Education Department’s system for teacher certification processing (TEACH). The other project is for the Office of College and University Evaluation (OCUE), which will replace the manual systems to register academic programs with NYSED with a Software as Service (SaaS), Cloud-based, low-code platform, as there is currently no online system for these registrations. There will be two Project Assistants, SG-NS (EQ-23), assigned to support these projects. Under the guidance and supervision of the two Project Coordinators, SG-NS (EQ-27), the duties of these positions include, but are not limited to the following: • Work with the project stakeholders to understand and document the current “As-Is” systems and processes; • Become Subject Matter Expert (SME) in the system and office processes; • Work with project stakeholders to document areas of inefficiencies within the current systems and related processes and identify areas for improvement; • Work with the project stakeholders to document the future, “To-Be” system requirements; • Work with the Project Manager and Project Coordinator to create an RFP by identifying functional and non-functional requirements and deliverables; • Work with the Project Manager, Project Coordinator, and selected vendor to break the project down into manageable segments by creating and documenting the product backlog, epics, feature and user stories as well as acceptance criteria; • Participate in Sprint planning, backlog development, sprints, reviews, retrospectives and daily stand-up meetings; • Assist with data migration by analyzing and documenting the current database requirements, fields, issues, data corruption, and creating data mapping documents; • Develop Quality Assurance test plans and provide testing throughout all phases of the software implementation; • Work with Project Director, Project Coordinator, project stakeholders, and implementation vendor to prepare training documentation and provide support as the new system is introduced to internal and external users; and • Other project-related duties, as assigned.

Minimum Qualifications Candidates must have at least 7 years of experience* working as an analyst on modernization efforts.*Substitution: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience; Ph.D. may substitute for seven years of specialized experience.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.PREFERRED QUALIFICATIONS: Preference will be given to candidates who possess:• CBAP Certification;• Experience with Agile development methodologies;• Experience with low-code platforms/cloud;• Attention to details-precision in documenting requirements and specifications;• Exceptional interpersonal, written, and verbal communication skills, with a track record of successfully managing stakeholder expectations;• Solid understanding of system architecture, APIs, and integration methodologies. Experience with data mapping and migration is preferred;• Proficiency in process modeling tools (e.g., MS Visio, Lucid chart) and JIRA, Confluence, SharePoint, HPQC, ALM. Knowledge of SQL is a plus; and• Strong background in writing test cases, facilitating User Acceptance Testing (UAT), and system validation.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a temporary appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of experience and education will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 50% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. This position requires occasional off-shift night and weekend workThis position leads to a maximum salary of $114,585 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contractsInterested in a job with New York State, but don’t know where to start? Visit these links for information on working for New York State: • https://www.cs.ny.gov/jobseeker/ • https://www.cs.ny.gov/pio/publications/gettingajob.pdfGenerous benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Off• Thirteen (13) paid holidays annually.• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. • Five (5) days of paid personal leave annually.• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. • Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefits• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.• Family dental and vision benefits at no additional cost.Additional Benefits• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.• Paid Parental Leave for all employees and Paid Family Leave (M/C Only). • Public Service Loan Forgiveness (PSLF).• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address [email protected]

Address

Street NYS Education Department

89 Washington Avenue, OHRM Room 528EB

City Albany

State NY

Zip Code 12234

Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by November 3, 2026, to [email protected] (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-1120/04266 or PIMS-1121/04267) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.