Program Coordinator, Graduate Recruitment amp; Admissions

Graduate Student Recruitment and AdmissionsAssists the Director for Graduate Program Advising and Admissions with duties, including:Admissions and RecruitmentProviding administrative support for recruiting packages and maintains records on admissions and recruitmentPreparing and sending acceptance/denial letters and program literatureSupporting prospective student and admitted student campus visit eventsFacilitating information sessions for prospective graduate applicantsCoordinating admissions processes and resolve related problems and issues for graduate applicants and enrolled studentsCompiling and provide applicant data to Graduate Admissions and Programs Committee (GAPC)Attending select GAPC meetings to provide details on the data compiled for GAPCCommunicating admissions decision to the Graduate School and to notify applicants of missing material and admissions decisionAssisting faculty with student advising and students with advising, registration, course add/drops, withdrawals, and leave of absence forms and documentationsPerforming prerequisite transcript evaluationsCoordinating admissions processes and resolve related problems and issues for graduate applicantsCoordinating admissions decisions, notify Graduate School and applicants, request any missing materials.Assisting with advising graduate students on program requirementsProviding information and clarification of institutional and program rules and requirements.Participating in student recruitment activities, including traveling to recruitment events.Program Coordination and Administrative SupportMaintaining records and databases on applicants to graduate programs (e.g., program, concentration, class enrollment, and application information)Maintaining records and databases on current graduate studentsComposing letters and reports related to current students. Compile information and track program, concentration, and class enrollmentMaintaining listservs for current graduate studentsServing as a contact for prospective, current, and alumni communities, answering all inquiries, including general academic and procedural informationMaintaining programs of work for graduate studentsAdvise students on faculty advising, registration, course add/drops, withdrawals, and leave of absence forms and documentationAssisting graduate students with forms and documentation for Qualifying Exams, dissertation proposal meetings, candidacy, and final dissertation meetingsProviding forms and maintain a repository of graduate students applications and curricula vitae for graduate student employment (e.g., Teaching Assistant, Research Assistant, Assistant Instructor, Clinical Teaching Assistant); distribute and collect employment materials; and provide information to faculty and to School of Nursing (SON) Human Resources for processing the hiring of TAs, GRAs.Coordinate with SON Human Resources to complete Assistant Instructor (AI) petitions, when needed, to the Graduate School at the start of each semesterCoordinating procedures leading to student graduation, including certifying students eligible to graduate, applying for graduation, and certifying programs of work.Coordinating with SON evaluator to distribute graduation surveys and provide list of students or graduates.Assisting with accurately and timely documentation of OSS processes and procedures.Graduate Student Committee SupportSending request for agenda items to all GSC members and guests prior to meetingPreparing agenda and sending it to GSC chair for approvalSending GSC meeting notice with agenda, minutes from previous meeting, and any pertinent documentsAttending each GSC meeting and having available a sign-in sheet for the attendance record and copies of the agenda, minutes, and documentsTaking minutes, transcribing and sending to GSC chair for approval/any changesMaintaining a list of contacts for each years current GSC members and guestsUpdating GSC when requested by the Office of Graduate Studies (OGS) and following in tructions from OGS as neededConfirming accuracy of the list with the Deans Office at the School of NursingFront Reception Support and Student Events/ActivitiesAssist with OSS front reception/lobby coordination and staffingAssist with OSS special events coordinationProvide staffing support at OSS activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)Marginal/Incidental FunctionsOther related functions as assigned.Create, maintain, and promote technologically advanced office protocols utilizing a high degree of innovation.Contribute to a positive and collegial work environment.Additional hours may be required at peak periods.